Job Details

Are you passionate about serving our patients with Love and Excellence? If so, consider applying for this position at ChristianaCare.

Our Medical Staff Office located in Elkton, MD is looking for a full time Staff Assistant VIII to provide administrative support to the department to maximize their effectiveness and efficiency.

ChristianaCare is a nonprofit health system with a mission of service. We believe that the key to providing truly excellent health care is to partner with our patients and their families, building a system of care that is effective, affordable, and valuable to everyone who is touched by it.

Benefits of working at ChristianaCareWork in a role that directly impacts the lives of our patients, staff & community!Generous PTO, Competitive Pay & Robust Benefits Package.403B company match and Tuition Reimbursement12 weeks Paid Parental Leave (after 1 year of employment)Knowledge, Skill and Ability Requirements;

Knowledge of general clerical office procedures and operation of office equipment.

Knowledge of Christiana Care administrative policies, procedures, and operations.

Knowledge of basic accounting principles.

Knowledge of Microsoft Office software packages including Outlook, Word, Excel and Power Point, web form design and Access.

Skill in maintaining accurate filing systems.

Skill in written and verbal communications.

Ability to maintain confidential information and materials.

Ability to organize and maintain different projects simultaneously.

Ability to use tact, judgment, and diplomacy.

Skill in telephone communication and public relations.

Ability to work as a team player

Ability to maintain a pleasant and patient nature and be able to handle stress positively.

Ability to work effectively with others in a team environment.

Ability to interact with all levels of management and staff.

Ability to maintain a professional and mature approach towards responsibilities.

Ability to complete all administrative duties accurately and efficiently.

The responsibilities of the Staff Assistant VIII will include;

Maintains schedule of Department and Medical Staff meetings. Schedules meetings for Medical Staff leadership, including monthly Staff Credentials, Medical Executive Committee, and Leadership meetings and others as required. Provides all pertinent information needed for scheduled meetings and coordinates room reservation, catering etc. as needed.

Provides administrative support including typing and drafting correspondence, attends meetings, composes agendas, takes and types minutes, maintains up to date filing systems, fax communications, composes presentations, opening, screening and delivery of mail. etc.

Maintains and stocks office supplies. Checks receipts for incoming materials.

Provides daily department support for staff needs. This includes preparation, submittal and tracking of Requisitions, Purchase Orders, Check Requests, Petty Cash Requests, and Travel Expense Statements. Maintains organized files for tracking.

Manages and maintains contracts to ensure that Management has all information necessary to ensure timely handling (renewal, termination, and renegotiation) occurs.

Answers telephones adhering to Telephone Etiquette Standards of Performance guidelines. Provides assistance and/or direction for callers as necessary. Greets visitors and notifies Management of their arrival.

Manages conference room schedules. Assists with audiovisual setup accordingly. Maintains daily room schedule.

Maintains organized department budget files and keeps Management informed on expenditures.

Assists in coordination of Facility requests (e.g. moving of IT equipment, furniture moving, painting, carpeting, electrical and HVAC problems) for Department.

Maintains all data for the department.

Acts as liaison for new providers onboarding to Union Hospital, including coordination of orientation and support for system access.

Monitors provider license expirables and initiates communication with providers and department leadership.

Maintains department compliance for all mandatory education requirements.

Completes special projects as requested.

Communicates between all levels within the Department and other departments, utilizing both written and verbal communication skills.

Provides back-up support for Manager of department as needed.

Performs assigned work safely, adhering to established departmental safety rules and practices. Reports to supervisor in a timely manner, any unsafe activities, conditions, hazards or safety violations that may cause injury to oneself, other employees, patients and visitors.

Plans and coordinates medical staff events in collaboration with President Union Medical Staff, CMO and Corporate Director, including but not limited to, annual Medical Staff dinner, annual Doctors Day Celebration, President’s Roundtable, and annual Golf Tournament.

Performs other related duties as required.

Day ShiftQualifications:High school diploma or equivalent;Completion of a business college program in Secretarial Science or Office Administration or related field preferred.Four years prior experience in Administrative Assistant position.About ChristianaCare

ChristianaCare was recognized as one of "America's 100 Best Hospitals" by Healthgrades, selected as one of the Most Wired Hospitals in the US by the American Hospital Association, and ranked by US News & World Report as the #3 'Best Hospital' in the Philadelphia region out of more than 90 hospitals. To learn more click on this link https://www.youtube.com/watch?v=AZtpU0ib3t8

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Post End DateSep 28, 2024

EEO Posting Statement

Christiana Care Health System is an equal opportunity employer, firmly committed to prohibiting discrimination, whose staff is reflective of its community, and considers qualified applicants for open positions without regard to race, color, sex, religion, national origin, sexual orientation, genetic information, gender identity or expression, age, veteran status, disability, pregnancy, citizenship status, or any other characteristic protected under applicable federal, state, or local law.