Staffing CoordinatorNursing Service OfficeWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkSt Vincentrsquos Medical Center in Bridgeport has more than employees It includes a bed community teaching hospital a bed inpatient psychiatric facility in Westport a large multispecialty provider group and special needs services for adults and children St Vincentrsquos is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network and is the systemrsquos second largest hospitalSummaryCreate and maintain staffing matrices for clinical areas adhering to budgeted FTEs while ensuring adequate and equitable staffing with consideration of special skills and competencies required for the clinical area Maintain the accuracy of UKG Dimensions schedule and timecards to reflect all changes during the schedulepay period RNs PCTs cPCTs PCOs USs MHWs MTsJOB RESPONSIBILITIESmiddot Build professional relationships with unit leadership and staffmiddot Work collaboratively with clinical unit leadership to understand the unique needs of each unit staff competencies required to meet unit needs each shift unit census trends and scheduling nuancesmiddot ApproveRefuse ldquorequested day offrdquo requestsmiddot With unit leadership approverefuse PTO requests to meet budgeted allotmentsmiddot Data collection for reporting on financial indicators and staffing datamiddot Bi weekly payroll support for unit managersmiddot Assist unit leadership in FTE variance and PAAPsmiddot Email unit manager upcoming schedule block RequestPTO dates and group scheduling datesmiddot Collaborate with unit leadership for upcoming changes FTE FMLALOA workers comp TMD new hires weekend changes additional skills orientationhellipmiddot Maintain a log of employee scheduling preferencesmiddot Daily rounds and check in with unit leadershipmiddot Schedule staff summer PTO per HHC and Unit guidelines adhering to budgeted FTEsmiddot Generate schedules for self schedulingmiddot Reconcile week schedule ensuring equitable staffing across shifts meet with unit leadership for approval Notify the Nursing Service Office of staffing gaps greater than middot Post unit schedule for staff to have visibility on or before UKG Dimensions schedule datesmiddot Respond to unit leadership emails within hours hours on weekendsmiddot Respond to staff emails within hours hours on weekends for schedule changes and switchesmiddot Create and maintain approvalrefusal of Open Shiftsmiddot Maintain Orientation Education and Skills in UKG Dimensionsmiddot Maintain and monitor holiday groups and weekend patternsmiddot Routine tracking of missed weekendholiday shifts and rescheduling per HHC and Unit guidelinesmiddot Routine reconciling of timecards managing missed punches labor transfers job transfers unexcused absences unscheduled PTOmiddot Timecard review on the Sunday before payroll Mondaymiddot Monthly email to unit leadership and director of staffsrsquo cumulative unscheduled PTOmiddot Kronos training of unit staff for self scheduling managing timecards and navigating changes and adjustmentsmiddot Perform other related duties as requiredStaffing CoordinatorNursing Service OfficeWork whereevery momentmattersEvery day over Hartford HealthCare colleagues come to work with one thing in common Pride in what we do knowing every moment matters here We invite you to become part of Connecticutrsquos most comprehensive healthcare networkSt Vincentrsquos Medical Center in Bridgeport has more than employees It includes a bed community teaching hospital a bed inpatient psychiatric facility in Westport a large multispecialty provider group and special needs services for adults and children St Vincentrsquos is the first hospital in Fairfield County to be integrated into the Hartford HealthCare network and is the systemrsquos second largest hospitalSummaryCreate and maintain staffing matrices for clinical areas adhering to budgeted FTEs while ensuring adequate and equitable staffing with consideration of special skills and competencies required for the clinical area Maintain the accuracy of UKG Dimensions schedule and timecards to reflect all changes during the schedulepay period RNs PCTs cPCTs PCOs USs MHWs MTsJOB RESPONSIBILITIESmiddot Build professional relationships with unit leadership and staffmiddot Work collaboratively with clinical unit leadership to understand the unique needs of each unit staff competencies required to meet unit needs each shift unit census trends and scheduling nuancesmiddot ApproveRefuse ldquorequested day offrdquo requestsmiddot With unit leadership approverefuse PTO requests to meet budgeted allotmentsmiddot Data collection for reporting on financial indicators and staffing datamiddot Bi weekly payroll support for unit managersmiddot Assist unit leadership in FTE variance and PAAPsmiddot Email unit manager upcoming schedule block RequestPTO dates and group scheduling datesmiddot Collaborate with unit leadership for upcoming changes FTE FMLALOA workers comp TMD new hires weekend changes additional skills orientationhellipmiddot Maintain a log of employee scheduling preferencesmiddot Daily rounds and check in with unit leadershipmiddot Schedule staff summer PTO per HHC and Unit guidelines adhering to budgeted FTEsmiddot Generate schedules for self schedulingmiddot Reconcile week schedule ensuring equitable staffing across shifts meet with unit leadership for approval Notify the Nursing Service Office of staffing gaps greater than middot Post unit schedule for staff to have visibility on or before UKG Dimensions schedule datesmiddot Respond to unit leadership emails within hours hours on weekendsmiddot Respond to staff emails within hours hours on weekends for schedule changes and switchesmiddot Create and maintain approvalrefusal of Open Shiftsmiddot Maintain Orientation Education and Skills in UKG Dimensionsmiddot Maintain and monitor holiday groups and weekend patternsmiddot Routine tracking of missed weekendholiday shifts and rescheduling per HHC and Unit guidelinesmiddot Routine reconciling of timecards managing missed punches labor transfers job transfers unexcused absences unscheduled PTOmiddot Timecard review on the Sunday before payroll Mondaymiddot Monthly email to unit leadership and director of staffsrsquo cumulative unscheduled PTOmiddot Kronos training of unit staff for self scheduling managing timecards and navigating changes and adjustmentsmiddot Perform other related duties as requiredmiddot Bachelorrsquos Degree or equivalent experienceKnowledge Skills and Ability Requirementsmiddot Microsoft Office UKG Dimensions middot Ability to work in a fast paced environment with minimal direct supervisionmiddot High level of interpersonal skills excellent communication and a demonstrated ability to interact successfully on the telephone with the ability to both understand and apply contract languageWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your momentmiddot Bachelorrsquos Degree or equivalent experienceKnowledge Skills and Ability Requirementsmiddot Microsoft Office UKG Dimensions middot Ability to work in a fast paced environment with minimal direct supervisionmiddot High level of interpersonal skills excellent communication and a demonstrated ability to interact successfully on the telephone with the ability to both understand and apply contract languageWe take great care of careersWith locations around the state Hartford HealthCare offers exciting opportunities for career development and growth Here you are part of an organization on the cutting edge ndash helping to bring new technologies breakthrough treatments and community education to countless men women and children We know that a thriving organization starts with thriving employees we provide a competitive benefits program designed to ensure worklife balance Every moment matters And this is your moment