Job Description PLEASE NOTE THAT WE ARE ONLY SEEKING INTERNAL CITY EMPLOYEES FOR THIS POSITION The NYC Department of Environmental Protection (DEP) enriches the environment and protects public health for all New Yorkers by providing 1.1 billion gallons of high-quality drinking water, managing wastewater and storm water, and reducing air, noise, and hazardous materials pollution. DEP is the largest combined municipal water and wastewater utility in the country, with nearly 6,000 employees. DEP's water supply system is comprised of 19 reservoirs and 3 controlled lakes throughout the system’s 2,000 square mile watershed that extends 125 miles north and west of the City. The Bureau of Engineering Design & Construction (BEDC) currently has a portfolio of capital projects valued at $23.8B, and another $10.5B projected over the next 10-year commitment plan. The projects BEDC implements allows DEP as a whole to continue to operate and maintain an exemplary water supply system. Our In-House Design (IHD) directorate provides design and engineering services to meet operations’ needs in a manner consistent with BEDC’s core values of safety, schedule, quality, and customer service. IHD supports projects from the business case through preliminary design, design, procurement construction, and finally with the turnover to operations. IHD’s Design Services division includes Architectural, Site Civil, Structural, Process Mechanical/HVAC, Water Tunnel Mechanical Systems, and Electrical discipline sections. Each design section prepares design and construction documents including engineering plans and specifications for the construction of water supply, sewer, and wastewater treatment infrastructure. IHD projects are typically of the highest priority for the Agency. IHD’s Engineering Services includes the Quality Assurance, Laboratory Services, Specifications/Standard Operating Procedures, Sustainability, and BIM/CADD sections. The Engineering Services division focuses on project’s sustainability, resiliency, laboratory material testing, quality reviews and inspections, standardization of documents, project delivery standards and uses current BIM/CADD technology to streamline engineering design processes. BEDC is seeking to hire a Standards Lead to manage the standards program, and records management program. Reporting directly to the Deputy Director of Engineering Services, the Standards Lead will ensure consistency in design deliverables across all capital programs in order to support DEP operating bureaus’ capital construction requirements in a manner consistent with BEDC’s Core values of safety, schedule, budget, quality, and customer service. The standards program includes technical design standards, project management standard operating procedures and construction specifications. This work includes updating existing documents and developing new ones based on either established Agency business practices, new regulatory requirements or independent research of industry best practices. BEDC delivers a diverse portfolio of capital projects with varying design goals. To operate an effective capital program, construction specifiers must understand document organization, document preparation and contractual relationships required for delivering complex construction projects. This helps engineers by providing standardized construction specifications, a database of templates and guidance of unique specifications and support in the development of contract-specific documents. The standards program is responsible for maintenance and oversight of the administration and implementation of BEDC’s Design Quality Management Manual (DQMM) and Standard Operating Procedures (SOPs). This section coordinates with subject matter experts and other stakeholders to develop and maintain baseline requirements for design delivery and quality management, which are communicated through the DQMM and over 180 SOPs. This section coordinates with the project delivery team (i.e., In House Design Leads, Portfolio Managers and Accountable Managers) to ensure consistency in the format of contract documents, quality reviews and other documentation requirements throughout design and across all capital programs. Excellent communication and coordination skills are required as the position works with Intra-Agency groups, other City Agencies, and key program stakeholders. This position will require field visits on occasions for coordination with stakeholders. Typical tasks will include: - Monitoring and evaluating program effectiveness, document performance trends, and recommend and implement modifications to improve program effectiveness. - Proactively identifying appropriate developmental needs for subordinates and recommends training programs for staff. - Managing the roll out of quarterly updates to SOP Library (Knowledge Reservoir). - Managing the roll out of quarterly updates to Specification Library (Knowledge Reservoir). - Managing the bureau’s record document library. - Managing the bureau’s technical memorandum library. - Maintaining a working knowledge of contract management within the City of New York’s PPB Rules. - Maintaining a working knowledge with the principles of specification writing and construction document organization consistent with industry best practices. - Ensuring that quality control measures in development and measurement of SOPs are being used. - With great latitude for independent judgement, managing the development of training documents, classes and web-based videos related to project management and the Knowledge Reservoir. **** Only those applicants with permanent Civil Service status as an Administrative Engineer are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview. **** PREFERRED SKILLS - Demonstrates collaborative team approaches. Experience helping foster a positive team environment in which members participate, respect and cooperate with each other to receive desired results. - Demonstrated excellent communication, organization, writing, and public speaking skills and ability to meet/manage aggressive deadlines. - Completes designated tasks in a timely and accurate manner. - Preference may be given to candidates with LEED and/or Envision accreditation. - Preference may be given to candidates with CSI accreditation. - Preference may be given to candidates with PMP accreditation. - Demonstrated ability and enthusiasm for legislative affairs and code enforcement. - Preference will be given to candidates with computer proficiency including AutoCAD, and Microsoft Word, Excel, PowerPoint, and Visio ADDITIONAL INFORMATION: **** Only those applicants with permanent Civil Service status as an Administrative Engineer are eligible to apply to this JVN. If you do not have permanent civil service status as an Administrative Engineer, please do not apply to this position as you will not be considered for an interview. **** DEP is an equal opportunity employer with a strong commitment to the diversity of our organization and workforce. Your voluntary response to the NYCAPS on-line application section for referral information will assist us tremendously in our ability to track the success of our outreach and recruitment efforts. Please be sure to indicate your source of referral to this job. This position is open to qualified persons with a disability who are eligible for the 55-a Program and also meet the education and experience requirements as listed in the job posting notice. Please indicate on your resume or cover letter that you would like to be considered for the position under the 55-a Program. This position is also open to non-55-a Program candidates serving in the permanent incumbent (civil service) title as indicated in the job posting notice under Civil Service Title. We appreciate your interest and thank all applicants who apply, but only candidates under consideration will be contacted. All appointments are subject to Office of Management and Budget (OMB) approval. To Apply: To apply click "Apply Now." Qualifications 1. A valid New York State License as a Professional Engineer. 2. Six (6) years of full-time satisfactory experience in chemical engineering, civil engineering, electrical engineering, environmental engineering, mechanical engineering, or plan examining work, at least two (2) years of which must have been in an executive, managerial, or administrative capacity. Additional Information The City of New York is an inclusive equal opportunity employer committed to recruiting and retaining a diverse workforce and providing a work environment that is free from discrimination and harassment based upon any legally protected status or protected characteristic, including but not limited to an individual's sex, race, color, ethnicity, national origin, age, religion, disability, sexual orientation, veteran status, gender identity, or pregnancy.