Posting Details

Job Title STEPS Administrative Assistant Requisition Number TE08700 Department Name 7E100:NURSING INSTRUCTION Work Location Lexington, KY Salary Range $22/hour Type of Position Temporary Position Time Status Full-Time Required Education Required Related Experience Required License/Registration/Certification Physical Requirements Ability to sit or stand for long periods of time, Repetitive motion, working at a computer for long periods of time. Shift M-F 8am -5pm  Job Summary We are seeking a dedicated and organized Temporary STEPS Administrative Assistant to provide comprehensive administrative support to faculty, track coordinators, and associate/assistant deans within the undergraduate nursing programs. This position plays a vital role in ensuring the smooth operation of the undergraduate nursing programs by managing schedules, organizing materials and meetings, and handling the preparation and tracking of important documents.
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 Key Responsibilities:
 Administrative Support:
 o Assist faculty, program track coordinators, and associate/assistant deans with day-to-day administrative needs.
 o Coordinate schedules and maintain calendars for meetings and events.
 Document Creation and Management:
 o Prepare, edit, and format documents, presentations, and reports.
 o Track and organize documents to ensure timely completion and submission.
 o Maintain accurate records and filing systems.
 Meeting and Event Coordination:
 o Schedule and organize meetings, including reserving rooms and arranging technology needs.
 o Prepare and distribute meeting agendas, materials, and minutes.
 o Assist in coordinating events related to the undergraduate programs.
 Program Support:
 o Support the tracking and completion of administrative materials related to the undergraduate nursing programs.
 o Assist in compiling and organizing program materials for students and faculty.
 o Provide logistical support for program activities as needed.
 Communication:
 o Serve as one point of contact for inquiries related to the undergraduate nursing programs.
 o Respond promptly and professionally to email and phone communications.
 Other Duties:
 o Perform additional tasks as assigned to support the overall goals of the undergraduate nursing programs.
 
 This is a temporary STEPS full-time position. Work hours typically are Monday to Friday, 8:00 AM – 5:00 PM. This position is an on-site position. Interested candidates should submit a resume and cover letter detailing their qualifications and interest in the position on the application listing. We will begin reviewing applications immediately.  Skills / Knowledge / Abilities Education: Associate degree required, bachelor’s degree preferred.
 Experience: Previous administrative support experience, preferably in an academic setting.
 Skills:
 o Strong organizational and time management abilities.
 o Excellent written and verbal communication skills.
 o Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook).
 o Ability to handle multiple tasks and prioritize effectively.
 o Detail-oriented with a high level of accuracy.
 o Ability to work both independently and collaboratively in a team environment.  Does this position have supervisory responsibilities? No Preferred Education/Experience Deadline to Apply 02/11/2025 Our University Community We value the well-being of each of our employees and are dedicated to creating a healthy place for everyone to work, learn and live. In the interest of maintaining a safe and healthy environment for our students, employees, patients and visitors the University of Kentucky is a Tobacco & Drug Free campus.

As an Equal Opportunity Employer, we strongly encourage veterans, individuals with disabilities, women, and all minorities to consider our employment opportunities.

Any candidate offered a position may be required to pass pre-employment screenings as mandated by University of Kentucky Human Resources. These screenings may include a national background check and/or drug screen.