Department
 

HUM Staff: English Administration

About the Department
 

Since its founding, the English Department at the University of Chicago has committed to questioning and reformulating the basic principles of literary study. Once famous for the Aristotelian Chicago School of criticism of the 1950s, today the Department, ranked first among English departments in the US, stands out for its interdisciplinary approach to literature and its commitment to close reading combined with historical and conceptual analysis.

Job Summary
 

The Student Affairs Administrator for the English Department provides essential support to both graduate and undergraduate students by serving as a key administrative contact for the Director of Undergraduate and Graduate Studies. The position involves advising students on academic requirements, course selection, study abroad opportunities, and connecting them with appropriate departmental resources. Additionally, it plays a vital role in outreach and programming, helping to grow student enrollment by developing creative initiatives, managing social media promotions, organizing events, and fostering alumni engagement. The role also includes responsibilities related to curriculum management, such as coordinating course proposals, tracking enrollment, and assisting with graduate admissions and teaching assistant assignments.

Applicants, when uploading your resume, please include all required application documents (resume, cover letter, and references) listed in the job posting to be considered.

Hybrid work schedule available.

Responsibilities

Provides administrative support for the Director of Undergraduate Studies and Director of Graduate Studies.Serves as a liaison between students and the Department, advising on program requirements, faculty advisor selection, course selection, study abroad; working with college advising office and Registrar; and making oneself available to student drop-ins as necessary. Manages curriculum planning process, soliciting faculty course proposals, analyzing departmental curricular needs, developing a map of course offerings, scheduling courses, promoting classes to students, tracking enrollment, and managing TA assignments.Assists with graduate admissions process.Brings creativity and energy to outreach efforts aimed at growing the number of undergraduate majors in the Department and making the Department a vibrant place to study. This includes developing new programming, social media promotions, alumni outreach, and event planning.Assists in event planning, organizing at least two undergraduate events per quarter (for example, open house, write-in, information session, end-of-year celebration); assisting with graduate student town hall meetings; and assisting with other departmental events.Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.Plans and conducts quality assurance reviews and recommends changes as appropriate.Interacts with faculty, researchers and staff for committee work or information.Performs other related work as needed.

Minimum Qualifications
 

Education:

Minimum requirements include a college or university degree in related field.

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Work Experience:

Minimum requirements include knowledge and skills developed through < 2 years of work experience in a related job discipline.

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Certifications:

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Preferred Qualifications

Experience:

At least two years office administration or management experience.Exposure to higher education work environment supporting faculty or students.

Technical Skills or Knowledge:

Proficiency in word processing, spreadsheets and database programs.Write clearly and succinctly. Proofreading and editing skills. 

Preferred Competencies

Respond clearly and knowledgeably to inquiries and troubleshoot issues.Maintain positive relationships and communications.Organizational skills.Properly identify and adjust priorities while executing multiple tasks simultaneously.Handle sensitive and confidential information with tact and discretion.Flexibility to adapt to organizational changes and continue professional training.

Working Conditions

Office environment.

Application Documents

Resume/CV (required)Letter of Interest in this position (required)References Contact Information (3)(required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family
 

Administration & Management

Role Impact
 

Individual Contributor

FLSA Status
 

Exempt

Pay Frequency
 

Monthly

Scheduled Weekly Hours
 

37.5

Benefits Eligible
 

Yes

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Posting Statement
 

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.