Department
About the Department
Job Summary
Applicants, when uploading your resume, please include all required application documents (resume, cover letter, and references) listed in the job posting to be considered.
Hybrid work schedule available.
Responsibilities
Provides administrative support for the Director of Undergraduate Studies and Director of Graduate Studies.Serves as a liaison between students and the Department, advising on program requirements, faculty advisor selection, course selection, study abroad; working with college advising office and Registrar; and making oneself available to student drop-ins as necessary. Manages curriculum planning process, soliciting faculty course proposals, analyzing departmental curricular needs, developing a map of course offerings, scheduling courses, promoting classes to students, tracking enrollment, and managing TA assignments.Assists with graduate admissions process.Brings creativity and energy to outreach efforts aimed at growing the number of undergraduate majors in the Department and making the Department a vibrant place to study. This includes developing new programming, social media promotions, alumni outreach, and event planning.Assists in event planning, organizing at least two undergraduate events per quarter (for example, open house, write-in, information session, end-of-year celebration); assisting with graduate student town hall meetings; and assisting with other departmental events.Uses general understanding and experience to administer the delivery of services to program participants and/or beneficiaries.Plans and conducts quality assurance reviews and recommends changes as appropriate.Interacts with faculty, researchers and staff for committee work or information.Performs other related work as needed.
Minimum Qualifications
Education:
Minimum requirements include a college or university degree in related field.---
Work Experience:
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Certifications:
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Preferred Qualifications
Experience:
At least two years office administration or management experience.Exposure to higher education work environment supporting faculty or students.Technical Skills or Knowledge:
Proficiency in word processing, spreadsheets and database programs.Write clearly and succinctly. Proofreading and editing skills.Preferred Competencies
Respond clearly and knowledgeably to inquiries and troubleshoot issues.Maintain positive relationships and communications.Organizational skills.Properly identify and adjust priorities while executing multiple tasks simultaneously.Handle sensitive and confidential information with tact and discretion.Flexibility to adapt to organizational changes and continue professional training.Working Conditions
Office environment.Application Documents
Resume/CV (required)Letter of Interest in this position (required)References Contact Information (3)(required)
When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.
Job Family
Role Impact
FLSA Status
Pay Frequency
Scheduled Weekly Hours
Benefits Eligible
Drug Test Required
Health Screen Required
Motor Vehicle Record Inquiry Required
Posting Statement
The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.
Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.
We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.
All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.
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