Job Posting Title:

Student Program Coordinator

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Hiring Department:

Cockrell School of Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school with the No. 1 program in Texas, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. With 11 undergraduate and 13 graduate programs, over 20 research centers, and a faculty community that boasts one of the highest number of National Academy of Engineering members among U.S. universities, Texas Engineering has launched some of the nation’s most accomplished leaders and pioneered world-changing solutions in virtually every industry, from space exploration to energy to health care. Situated in the heart of Austin — named “America’s Coolest City” by Expedia and “The Best Place to Live in the U.S.” by U.S. News and World Report — the Cockrell School embodies the city’s innovative spirit. Major companies with Austin campuses, such as Dell, National Instruments, Apple, IBM, Samsung, Google and many others, continue to recruit Cockrell School students at a remarkable rate, launching thousands of successful careers and developing Texas Engineers into industry leaders.

Purpose

Serve as primary point of contact for the development, implementation and coordination of EOE Program initiatives within four program areas--Recruitment and Outreach, Academics, Research and Graduate Recruiting and Leadership and Professional Development.

Responsibilities

Develop, coordinate, and evaluation programs, events, and initiatives. Collect and analyze program data and compare to best practices for undergraduate student success initiatives.

Partner with ESSC staff to lead the development and coordination efforts for programs, activities, and events. Enhance relationships with faculty, staff, alumni and industry to assist with the implementation ESSC initiatives.

Assists with hiring and managing hourly employees, including student assistants, graduate assistants, tutors, and undergraduate research assistants.

Manages the marketing, publicity, and assists with the development of printed materials, brochures, and websites. Contributes to external communications, such as website, newsletter, emails, ESSC news, to students, parents, alumni, faculty, and staff.

Coordinate with CSE recruiting on admitted student recruitment/yielding events including facilitating New Student Orientation information sessions.

Interacts and advises student leaders of student organizations. Encourages their involvement as mentors and participants in academic programs. Serves as representative at student organization meetings.

Participate in weekly meetings, retreats, professional development and various other meetings/programs at both the Cockrell School and University levels. Assist with events, programs and other ESSC initiatives as necessary and when needed. Assist with budget management for program area.

Serves as the facilitator for ESSC first-year interest groups in both the fall and spring semester. Assists in developing seminar lesson plans and worksheets based on educational theories and research.

Performs other related duties as assigned.

Required Qualifications

Bachelor’s degree and three years of experience coordinating or managing student programs.

Experience working with student populations.

Demonstrated ability to serve as a student advocate with empathy in mind.

Demonstrated ability to work in a small work team environment with frequent interruptions and distractions.

Ability to have a positive impact on recruitment, retention and graduation.

Ability to utilize concepts of student development in program planning, counseling, and administrative duties.

Demonstrated ability to work both independently and as a member of a team, collaborating across units as needed.

Ability to build relationships, and function as a steward and connector.

Demonstrated problem solving abilities and a growth mindset.

Relevant education and experience may be substituted as appropriate.

Preferred Qualifications

Five or more years of relevant program management experience.

A self-starter with demonstrated ability to design, implement and supervise student-oriented programs.

Demonstrated ability to oversee day-to-day program operations.

Familiarity with multicultural students' educational issues.

Experience with budgeting, accounting and supervising student workers.

Ability to multi-task in a busy office.

Ability to interact with corporate leaders, university administrators, students, parents, alumni, and associations.

Experience using Adobe and basic web design.

Salary Range

$45,000 + depending on qualifications

Working Conditions

Work is performed in a standard office environment.

Work outside of regular business hours is required on a periodic basis, including evenings and weekends.

Travel may be required on a periodic basis.

Work Shift

Standard work schedule is Monday – Friday, 8:00 a.m. – 5:00 p.m. 

Periodic work outside of normal business hours, including evenings and weekends, may be required on a periodic basis. 

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume in the first step of the online job application process. Then, any additional Required Materials will be uploaded in the My Experience section; you can multi-select the additional files or click the Upload button for each file. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find Jobs. Before you apply though, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile. This information will be pulled in to your application. The application is one page and you will need to click the Upload button multiple times in order to attach your Resume, References and any additional Required Materials noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.