Studio Operation Associate

Education Qualification:    
Bachelor 

No. of Years of Experience:

2 years + experience, English work environment preferred

Preferred previous experiences:   

Functional Skills   

•    2 or more years of admin or coordination experience. 
•    Experience with cross-functional coordination.

Behavioral Skills    

•    Strong communication and team player skills and working with global teams abroad.
•    Strong interpersonal and communication skills to communicate with cross functional teams.  

Special Knowledge/Skills  Required  

•    Experience with Microsoft Word, PowerPoint, Excel. 
•    Working knowledge of SharePoint development and security protocols.
•    Fluency in hosting and managing online/offline meeting or workshop.
•    Understanding of basic business operation process

Any Others

    Highly fluent in English and Mandarin.

 

Digital Archive management: Manage Design Business archives, including IT archives Studio meeting room management Studio access management Orgchart update Studio lead of function Internal Control Release Internal Process, ensuring processes are understood and executed. Annual File Review DRIM process owner and coordinator Liaise with Internal control to ensure MCRP (Modular Control Review Program) is in compliance Business continuity plan leader On boarding/ resigning process leader New Start Coordinator (New hires and NSPS): Manage and lead the new start on-boarding and off-boarding process Data security training and NDA sign off First point of contact for day to day issues with new starts Owner of staff inventory file, update employee movement (in & out)  Studio access badge management Coordinate Studio meetings Schedule and co-ordinate Design meetings, arrange onsite/online meetings Event logistics Pool Car coordination Team Support: Team Activities Coordination Team Administrative Work Meeting and Conference Coordination Customer and Visitor Interaction Ad Hoc Administrative Tasks