Subcontract Administrator
Remote

System One is seeking a remote Subcontract Administrator to administer one or more standard subcontracts to ensure that subcontractors fully meet Company and project requirements. The incumbent at this level has experience and an increasing proficiency in the administration of subcontracts. A willingness to travel to the subcontractor's facility when necessary is required.

Important Details:

Temp only with possibility of conversion to a permanent role

Pay rate up to $50.48/hr. Salary will be commensurate with experience.

Work schedule: Monday through Friday, 8:00 AM to 5:00 PM

Weekly pay

Benefits after 30 days (health insurance, dental insurance, vision insurance, etc.)

401k after 30 days

Job offer will be contingent on drug screen and background check

US Citizenship required

 
SPECIFIC RESPONSIBILITIES:

Prepares recommended source lists of qualified subcontractors, drawing upon their past performance experience.

Prepares Request for Proposal form and verifies accuracy and completeness of proposal packages. Interfaces with affected groups to clarify and ensure that all necessary data has been included.

Receives subcontractors' responses to requests for proposals, determines each subcontractor's ability to meet Company and project requirements, and negotiates the terms and conditions. Prepares and issues contracts commensurate with delegated procurement authority.

Prepares subcontract documents and amendments, including identification and inclusion of flowdown requirements from the prime contract. Ensures that terms and conditions will be appropriate.

Prepares reports and contractual correspondence for project management and client. Maintains accurate tracking records tailored to the assigned subcontracts.

Maintains and updates subcontractors' files to include records of payment.

Performs subcontract closeout actions, completes file documentation, and forwards subcontract files to storage. Ensures retention of hard copy of reports and claims for seven years.

Serves as liaison between subcontractor and procurement personnel.

Performs other responsibilities associated with this position as may be appropriate.

KEY RELATIONSHIPS:

Supervision Received - Higher-level Subcontract Administrators; Procurement Manager

Supervision Given - None

Internal Contacts - All employees on project

External Contacts - Suppliers

EDUCATION/EXPERIENCE:

Bachelor's Degree in Business Administration (or related field) and typically 3+ years of related work experience involving typical procurement activities, including subcontracting.

SKILLS/COMPETENCIES:

A working knowledge of subcontracting activities typical to the engineering and construction industry is required. In addition, excellent written and oral communications skills, a working knowledge of PC software packages typically associated with procurement, and an ability to effectively negotiate subcontracts is also required.

All qualified candidates are encouraged to apply. System One maintains a drug-free workplace and is an Equal Opportunity Employer.

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System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.