Subcontracts Administrator III | Pay: 100k - 115k/yr | Hybrid in Alexandria, VA Job Description We are seeking an experienced and detail-oriented Subcontracts Administrator III to coordinate, develop, and manage subcontract and procurement documentation. The ideal candidate will have experience with various subcontract types and the construction industry, and will ensure compliance with governmental laws and divisional policies on contracts and procurement. Responsibilities + Coordinate, develop, and produce subcontract documentation such as subcontracts, agreements, modification task/delivery orders, solicitations, estimates, cost/price analyses, negotiation memorandums, justifications, determinations, special contract provisions, representations, certifications, and correspondence. + Coordinate, develop, and produce procurement documentation such as acquisition plans, source selection plans and evaluation criteria, agreements, profit analyses, statements of work, data submittal requirements, and proposal preparation instructions. + Evaluate proposals and quotations, determine offer responsiveness, responsibility, and eligibility for award, and provide support for discussions and negotiations, cost/price analyses, Cost Accounting Standards (CAS), Labor Law, Equal Employment Opportunity (EEO), audit, environmental reporting, and technical compliance. + Provide suggestions to others as a subject matter expert. + Review and process purchase requisitions. + Compile documentation to establish subcontract files. + Conduct subcontract file reviews in support of Government audits. + Conduct subcontracts training for technical and subcontract staff. + Coordinate with accounting and finance departments in administering subcontract invoicing and payments, job cost management, contract audit/filing, and closeout process. + Develop and maintain procurement files. Monitor and track subcontractor deliverables. + Draft, review, and negotiate teaming and non-disclosure agreements. + Negotiate terms and conditions with Government/commercial customers and subcontractors. + Ensure compliance with governmental law and divisional policies on contracts and procurement. + Ensure subcontract requirements are met, monitor cost status, assist in cost management, and coordinate issue resolution with customers. + Interface and coordinate with contractor/subcontractor, intercompany, interdepartmental, and internal department personnel. + Maintain a filing system and be responsible for correspondence on contracts and procurement matters. + Manage and coordinate subcontract activities to include subcontractor performance and award fee determinations. + Monitor small business goals on assigned subcontracts, coordinate with technical staff, maintain records, and participate in small business activities/fairs. + Participate in the development of company policies and practices; ensure subcontract practices, transactions, and documentation comply with policies and procedures, contract requirements, and Government regulations. + Provide interpretation of subcontracts, organize or process correspondence with contracting parties, and monitor fulfillment of contractual obligations. + Conduct subcontract closeout. + Enter subcontracts into the Costpoint accounting system. + Perform all other position-related duties as assigned or requested. Essential Skills + Subcontract administration + Knowledge of DFAR + Supply chain management + Contract negotiation + Negotiation skills + Bachelor's degree in Business Administration or a related field + At least five (5) years of experience in subcontracts + Experience with various subcontract types (Cost-Plus, Fixed Price, Time & Materials, and subsets thereof) + Experience with the construction industry Additional Skills & Qualifications + Experience with the Davis-Bacon Act and/or Service Contract Act is required + Active Clearance is preferred but not required + Experience with Costpoint or similar ERP system Work Environment The position requires at least 2 days onsite (3 preferred) per week. The specific days are flexible. There is potential for flexibility in the level of position based on extensive experience, which may affect compensation. Sponsorship for a secret clearance is available, though it is not required to start. Pay and Benefits The pay range for this position is $105000.00 - $115000.00/hr. Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following: • Medical, dental & vision• Critical Illness, Accident, and Hospital• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available• Life Insurance (Voluntary Life & AD&D for the employee and dependents)• Short and long-term disability• Health Spending Account (HSA)• Transportation benefits• Employee Assistance Program• Time Off/Leave (PTO, Vacation or Sick Leave) Workplace Type This is a hybrid position in Alexandria,VA. Application Deadline This position is anticipated to close on Mar 3, 2025. About Aston Carter: Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service. Diversity, Equity & Inclusion At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through: + Hiring diverse talent + Maintaining an inclusive environment through persistent self-reflection + Building a culture of care, engagement, and recognition with clear outcomes + Ensuring growth opportunities for our people The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com (%20astoncarteraccommodation@astoncarter.com) for other accommodation options.