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Responsible for supervising the day-to-day accounts payable (AP) operations for large volume invoice processing and AP support team. Communicates expectations, processes, deadlines, and allocates work assignments. Administer and ensure compliance with AP processes including analyzing invoices, providing customer support and maintaining supplier records for accuracy and reporting. Reconciliation of accounts payable ledgers to identify improper charges, validate transactions, and ensure accurate and timely payment of amounts due.

RESPONSIBILITIES

Supervise the daily processing of supplier invoices, ensuring accuracy, timeliness, and proper codingMonitors invoice approval workflows and troubleshoot processing issuesEnsure adherence to company policies and regulatory requirementsOversees the day to day operations, delegates work, establishes deadlines, and communicates expectations.   Trains staff on processes, procedures, and controls to support a variety of processes.Lead, train, and mentor AP staffAssign tasks, set performance goals, and conduct regular evaluationsResolve escalated issues related to invoice discrepancies or supplier concernsPrepare and analyze reports related to invoice processing and agingMonitor service levels, track metrics, generate reports on team performanceCollaborate with internal departments to resolve invoices issues or disputesIdentify and implement process improvements to increase efficiency and accuracySupport system upgrades, testing and process automation projectsAssist with internal and external audits by providing relevant records and documentationOversee daily operations of the AP help desk, ensuring timely resolution of inquiriesDevelop and implement process improvements to enhance efficiency and customer serviceAct as an escalation point for complex issues from vendors and internal departmentsResolve payment discrepancies, invoice disputes and vendor account issuesMaintaining positive customer relationships through clear communication and issue resolutionMonitor and enforce internal controls to prevent fraud and maintain data integrityCommunicate process changes and updates to stakeholders clearly and effectivelyConduct regular team meetings to share updates and discuss performance goals/issuesDevelop standard operating procedures (SOP)Participates in month-end closing processes within AP, when neededMonitor unprocessed AP log for aging & exceptionsSupports change initiatives, maintaining effectiveness when experiencing major changes in work responsibilities or environment; adjusts effectively to work within new work structures, processes, requirements or cultures.

Knowledge, Skills and Abilities

Leadership qualities and skillsExcellent problem solving, analytical and conflict resolution abilitiesBuild Productive Relations with External and Internal customersProfessional verbal and written communication skillsFundamental understanding of Accounts Payable practices, Accounting Practices, tools and proceduresAbility to analyze data flow between AP, General Ledger and other financial systems; identifies and addresses resolution of common AP errors or problemsCandidate must be process-oriented with the ability to critically review current procedures and implement recommended changesCognitive ability including reason, planning, comprehend complex ideas, fast learner, and appropriately apply learning to new situations.Excellent computer skills, including proficiency in the use of spreadsheet programs and other software applications for financial analysisProficient MS Office Suite skills, with advanced application of excelAbility to manage multiple priorities and meet deadlines

People Development

Develop a strong, trusting, and reliable team.  Understand team members career aspirations and provide assignments to develop skills and/or close gaps.  Constructively address issues and provide tangible and appropriate feedback.  Apply a proactive and collaborative management style in order to increase employee engagement and minimize turnover. Responsible for screening candidates (internal and external) and hiring or promoting a skilled and effective staff. Recommends pay increases, special pays, and career advancements.

Minimum Requirements

Education

Bachelor’s degree in Accounting, Finance, or Business related field In lieu of degree, we will consider relevant experience

Experience

Experience successfully implementing Enterprise wide AP software a plusExperience with Oracle Fusion and Coupa a plusExperience with Invoice Automation Processing SoftwareAt least three (3) years accounts payable experience with increasing responsibilityAt least two (2) years’ experience supervising a large team

Postal Code: 70121

Category (Portal Searching): Finance and Accounting

Job Location: US-LA - Jefferson