Position Objective: The Cell and Developmental Biology Center (CDBC) of the National Heart, Lung, and Blood Institute’s Division of Intramural Research requires a Supervisory Staff Assistant to provide services and deliverables through performance of support services. Duties and Responsibilities: + Serve as the lead administrative support service provider for CDBC: overseeing workload and work assignments and provide mentorship to the team of administrative staff. + Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings; run the Outlook calendars of the scientific researchers. + Serve as a liaison within the larger division, designing and coordinating communication systems to facilitate the efficient flow of information related to projects and program activities. + Assist in coordinating special projects and meetings on behalf of senior leaders within the NHLBI. + Keep current on federal operational policies and procedures by building new and updating current standard operating procedures to reflect process changes. + Build travel itineraries for the scientists and visiting guests as needed; prepare all documents related to local, domestic, and outside activity travel. + Prepare personnel packages and develop checklists for appointments and renewals of personnel in the lab and obtain required documentation (i.e., immigration paperwork, degree, reference letters, etc.). + Schedule, organize, and craft agendas/presentations/handouts for collaborative meetings. + Provide office management support by processing equipment and supply order requests, serving as the point of contact in the administration of all maintenance contracts for office equipment. + Organize, maintain, and update physical and electronic files, ensuring that all files are easily accessible and understandable to others. + Serve as the central timekeeper for branch staff. + Other duties on behalf of the DIR, as assigned. Basic Qualifications: + Proficient in Microsoft 365 (MS Word, Excel, Outlook, PowerPoint). Minimum Qualifications: + Ability to multi-task and pay close attention to detail + Excellent analytical, organizational and time management skills + Strong communication skills, both oral and written *This job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required by this position. To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed above are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. GAP Solutions provides reasonable accommodations to qualified individuals with disabilities. If you need an accommodation to apply for a job us at recruiting@gapsi.com . You will need to reference the requisition number of the position in which you are interested. Your message will be routed to the appropriate recruiter who will assist you. Please note, this email address is only to be used for those individuals who need an accommodation to apply for a job. Emails for any other reason or those that do not include a requisition number will not be returned. GAP Solutions is an Equal Opportunity/Affirmative Action employer. All qualified applicants will receive consideration for employment without regard to their race, ethnicity, ancestry, color, sex, religion, creed, age, national origin, citizenship status, disability, medical condition, military and veteran status, marital status, sexual orientation or perceived sexual orientation, gender, gender identity, and gender expression, familial status, political affiliation, genetic information, or any other legally protected status or characteristics. **Requisition ID:** 7283