Supervisor Supply Chain Operations

Job Code: SU1541
Full Time Days
8a-4:30p

 

ABOUT US

We are welcoming a new era in healthcare where achieving good health is just the beginning. At UVA Health Northern VA & Culpeper, we believe in caring for the whole person by getting to know – and making connections with – our patients. By combining the talent and expertise of our people, the breadth of capabilities across our system, and our commitment to helping our communities get better and stay healthy, we are improving the patient experience.

As a UVA Health Northern VA & Culpeper team member, you will have a voice in patient care decisions, support the most advanced medical technologies and feel a strong sense of satisfaction from making a difference in people’s lives every day.

 

JOB TYPE

Classification: Nonexempt

Supervises Positions: Yes

 

JOB SUMMARY

The incumbent will act as a Supervisor of Supply Chain Operations for their assigned facility within UVA Health Northern VA & Culpeper. The incumbent will act as a liaison to all hospital departments and units. The goal of the role is to provide excellent service to the units, with patient safety central to their mission. This will be accomplished by leading all daily activities related to par level stocking, distribution and logistics, data entry and analysis, ensuring adherence to policies and procedures of UVA Health Northern VA & Culpeper and specified regulatory bodies, code cart replenishment, and receiving and off-site deliveries. The supervisor of Supply Chain Operations will also be responsible for market level monitoring on costs, policy adherence, team member education, and key performance indicator (KPI) analysis, investigation and reporting to market and facility leadership.

Communications: Interacts with external and internal customers in a positive and diplomatic manner.  

Possesses good verbal and written communication skills.   Provides excellent customer service relating to supply chain functions and any special customer inquiries. 

Teamwork: Acts as a liaison to all departments which require the services of Supply Chain Operations. 

Acts as a department liaison for customer service, providing assistance with resolving customer inquiries and troubleshooting product requisitions, purchase orders, and billing, as appropriate.  Conducts product research and sourcing.  Handles vendor backorders, product returns and recalls, and communicates product information and changes. 

Compliance: Ensures compliance to all department, hospital, Corporate, and Joint Commission policies/recommendations.  

Ensures compliance in market facilities through education and guidance from Supply Chain leaders.  Maintains competency according to departmental policies, procedures, protocols, and mandatory education requirements. 

Administrative Support: Ensures accurate management of product inventory for the facility.  

Counts and replenishes inventory using available technology.   Assists with inventory management by stocking shelves, rotating stock, cycle counts, and physical inventory.   Cleans, prepares, and replenishes specialty carts, kits, and equipment, if applicable.  Receives all incoming freight from UPS, FedEx, and other common carriers.   Prepares and ships outgoing freight.   Uses computer systems, including handhelds, within Supply Chain Operations.  

The incumbent may be asked to perform additional duties as assigned.

 

QUALIFICATIONS

Education: High School Diploma required. Some college education preferred.

Experience: 3 years of supervisory experience, preferably in Supply Chain. Experience in hospital materials management preferred. Will consider equivalent experience in other fields. Experience with inventory control and par level stocking preferred. Refer to the Life Support Training Policy for additional details.

Licensure: Must produce acceptable DMV driving record, as incumbent may travel to an associated UVA Health Northern VA & Culpeper facility.

Additional Skills/Requirements Required: Ability to successfully complete department specific competency assessment. Thorough knowledge of supply chain techniques and management/distribution systems is essential. Must be knowledgeable of current regulatory/governing standards, policies, and procedures. Must be knowledgeable in application of safety and infection control policies and procedures. Computer/information systems skills required including MS Office (MS Word, MS Excel). Possess good verbal and written communication skills. Ability to lead, direct and instruct others in a professional manner. Ability to organize, prioritize and adapt to changing situations. Possess good numerical and clerical abilities. Good manual dexterity. Good critical thinking skills and decision-making skills. A supportive and cooperative attitude is essential and a willingness to provide a team environment.

Additional Skills/Requirements Preferred: Current understanding of par level control measures is highly recommended. Knowledge of medical surgical products or medical terminology preferred.  Computer/information system skills preferred including PeopleSoft, and timekeeping software systems.

 

PHYSICAL DEMANDS

Physical Demand Code: 17B, Technicians/Assistants - Materials Management

Work Function/Activity: Medium to Heavy Physical Demand

The job requires constant sitting, standing, walking, and bending/stooping. Frequent repetitive body movements. Proficient communicative, auditory, and visual skills. Attention to detail and ability to write legibly. Ability to lift/push/pull up to 100 lbs. occasionally. For any weight over 35 lbs. use Safe Handling Equipment. This job description may not include all assigned duties, responsibilities, or aspects of the job described. It may be amended at any time at the sole discretion of UVA Health Northern VA & Culpeper.

 

OTHER

May require the use of safety equipment, such as HEPA mask, for infection prevention: Yes On call responsibilities as directed: No Ability to travel between campus buildings, remote facilities, and out of town as needed: Yes