Surgery - Oncology MS Senior Administrative Assistant (on-site)
Cedars-Sinai
**Job Description**
**Job Summary**
The Senior Administrative Assistant is responsible for administrative, clerical, and office activities for a group of Physicians. Performs a broad range of duties to support the facilitation of administrative workflow within the department. Supports multiple academic and clinical programs, and staff members.
**Primary Duties and Responsibilities:**
+ Schedules appointments and meetings. Makes arrangements for meetings, conferences, or travel for an individual, group or department.
+ Researches and responds to inquiries and calls, may escalate to other levels of the organization as appropriate.
+ Formats, types, and edits correspondence, documents, memos, reports, meeting minutes and/or presentation materials.
+ Compiles financial and operational data from multiple sources to assist management in preparing and monitoring budget and workforce planning and/or other department reports. May prepare summary of information or data.
+ Distributes and disseminates information within the department and/or unit.
+ Orders supplies and arranges for equipment maintenance.
+ Submits, monitors and tracks invoices, reimbursements, and supply management. May assist with preparation and submission of expense reports.
+ Establishes and maintains an internal filing system.
+ Responds timely, effectively and appropriately to deliverables.
+ Identifies and responds appropriately to both internal and external customer needs utilizing available resources.
+ May act as or support the Staff Development Advisory Network (SDAN), Safety Representative and/or UKG Timekeeper editor within the department and or unit.
**Qualifications**
**Education:**
+ High School Diploma/GED is required. Bachelor's degree is preferred.
**Experience & Skills:**
+ Two (2) years of office and administrative experience required in a healthcare or academic setting is the minimum requirement.
+ Time Management - Ability to handle multiple demands and/or manage complex and competing priorities. Ability to work within tight timeframes and meet strict deadlines. Ability to demonstrate time management and priority-setting skills.
+ Ability to use software applications and operate technological devices (e.g., computer, laptop, printer, etc.).
+ Ability to use discretion and maintain privacy, confidentiality, or anonymity.
+ Ability to type proficiently (60-75 wpm); edit material using Windows or comparable system.
+ Familiarity with clinical and/or academic programs is highly desirable.
+ Experienced in handling multiple tasks with short timelines and must be able to prioritize assignments.
+ Excellent time management and organizational skills.
+ Must be able to pivot between current assignments and ad-hoc projects on an as needed basis to support the need of the department.
+ Must possess computer skills to include, but not limited to, Excel, Word, PowerPoint, and Outlook.
**Req ID** : 4977
**Working Title** : Surgery - Oncology MS Senior Administrative Assistant (on-site)
**Department** : Surgery - Oncology MS
**Business Entity** : Cedars-Sinai Medical Center
**Job Category** : Administrative
**Job Specialty** : Administrative
**Overtime Status** : NONEXEMPT
**Primary Shift** : Day
**Shift Duration** : 8 hour
**Base Pay** : $26.32 - $39.48
Cedars-Sinai is an EEO employer. Cedars-Sinai does not unlawfully discriminate on the basis of the race, religion, color, national origin, citizenship, ancestry, physical or mental disability, legally protected medical condition (cancer-related or genetic characteristics or any genetic information), marital status, sex, gender, sexual orientation, gender identity, gender expression, pregnancy, age (40 or older), military and/or veteran status or any other basis protected by federal or state law.
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