SUMMARY OF JOB RESPONSIBILITIES:
Functions in the OR as the primary coordinator for the scheduling of all elective surgical procedures and entry of all data in the computer system.
PRINCIPAL JOB ACCOUNTABILITIES:
1. Schedules all elective surgical procedures.
A. Obtains and enters necessary booking information from person requesting surgical time.
B. Is aware of instrument and equipment limitations of department.
C. Allows adequate time for each procedure according to physician’s request.
D. Leaves enough time between cases to allow for room turnover.
E. Attempts to schedule similar types of cases in the same room to increase efficiency.
F. Communicates special equipment, instruments, and supply requests to Resource Coordinator.
G. Communicates requests for x-ray to X-ray Tech and X-ray Department.
H. Reviews and updates surgery schedule daily, for all surgical procedures.
I. Refers conflicts to Director or Nursing Supervisor.
J. Follows established guidelines for scheduling the number of rooms on a given day.
2. Prepares and distributes surgery schedule.
A. Prepares tentative surgical schedule for one week ahead (at least).
B. Verifies all patient’s names, procedures, surgeons, and times with Registration/Admitting.
C. Obtains all missing patient information from physician’s offices, as well as, equipment needs,
special requests, and positioning.
D. Attempts to minimize downtime of rooms between cases.
E. Prepares final version of schedule for following date.
F. Distributes schedule to appropriate departments.
G. Communicates any changes affecting the next day’s schedule to Resource Coordinator and
Anesthesia Department.
3. Maintains patient records from previous day.
A. Ensures all records are accounted for.
B. Sorts and stores records in proper order by date, by room and by time.
C. Maintains surgical log book for AOA.
D. Compiles daily census statistics and distributes reports to Manager.
4. Operates Computer Terminal
A. Corrects and completes all data from previous day.
B. Enters emergency procedures and deletes cancellations
E. Keep telephone roster (Rolodex) updated.
F. Deletes unused block time one week in advance for physician vacation, etc.
6. Performance of Other Duties as assigned.
A. Answers telephones and communicates messages to appropriate people, using professional and friendly tone on the phone.
QUALIFICATIONS:
EDUCATION:
High School Diploma required.EXPERIENCE:
2 – 3 years Clerical experience requiredScheduling experience preferredKNOWLEDGE AND SKILLS:
Medical TerminologyComputer skills to include Microsoft office.Ability to problem solve and deal with conflict resolution.Many of our opportunities reward* your hard work with:Comprehensive, affordable medical, dental and vision plans
Prescription drug coverage
Flexible spending accounts
Life insurance w/AD&D
Employer contributions to retirement savings plan when eligible
Paid time off
Educational Assistance
And much more
*Benefits offerings vary according to employment status
All applicants will receive consideration for employment without regard to race, color, national origin, religion, sex, sexual orientation, gender identity, age, genetic information, or protected veteran status, and will not be discriminated against on the basis of disability. If you'd like to view a copy of the affirmative action plan or policy statement for Mercy Health – Youngstown, Ohio or Bon Secours – Franklin, Virginia; Petersburg, Virginia; and Emporia, Virginia, which are Affirmative Action and Equal Opportunity Employers, please email recruitment@mercy.com. If you are an individual with a disability and would like to request a reasonable accommodation as part of the employment selection process, please contact The Talent Acquisition Team at recruitment@mercy.com