At Mass General Brigham, we know it takes a surprising range of talented professionals to advance our mission—from doctors, nurses, business people and tech experts, to dedicated researchers and systems analysts. As a not-for-profit organization, Mass General Brigham is committed to supporting patient care, research, teaching, and service to the community. We place great value on being a diverse, equitable and inclusive organization as we aim to reflect the diversity of the patients we serve.
At Mass General Brigham, we believe a diverse set of backgrounds and lived experiences makes us stronger by challenging our assumptions with new perspectives that can drive revolutionary discoveries in medical innovations in research and patient care. Therefore, we invite and welcome applicants from traditionally underrepresented groups in healthcare — people of color, people with disabilities, LGBTQ community, and/or gender expansive, first and second-generation immigrants, veterans, and people from different socioeconomic backgrounds – to apply.
Job Summary
Acting under the direction of the Administrative Manager, the Senior Surgical Pathology Coordinator will work at an advanced level and under general supervision to perform technical and clerical functions required for core front-end laboratory operations, clinical and administrative support to a director, faculty, and/or chief of service; database and materials management for clinical and research projects, calendar management, travel arrangements, and coordinates conferences and courses. The Senior Surgical Pathology Coordinator is responsible for the registration and insurance verification of private consult cases received by the Pathology Service; the accessioning of specimens according to approved protocols and documentation of materials received. The Senior Surgical Pathology Coordinator will serve as the liaison between clients and BWH Pathology and follow up on the timely receipt of slides and blocks.Clinical Support Duties:
1. This position includes a high level of responsibility for all aspects of organization and management of the Neuropathology Service. It also has a significant need for interfacing with multiple individuals and institutions.
2. Oversees day-to-day service activities related to surgical specimens, such as: A) Opening, organizing and accessioning all Neuropathology consult cases received, including fresh tissue specimens; B) Contacting institutions to obtain complete clinical and billing information and additional tissue on cases, as needed; C) Assisting Neuropathologists and Fellows with ordering of tissue-based studies, including molecular analyses, through Neurohistology; D) Tracking of case status, and notification of Neuropathologists of delays or problems; E) Typing, proofreading, and dissemination of final reports.
3. Responsible for the daily activities related to autopsy specimens, including: A) Accessioning central nervous system samples on in-house and consult autopsy cases (both adult and perinatal), and creating associated documentation, including typing of final reports; B) Tracking the status of cases and notifying Neuropathologists and trainees at various levels of impending due dates; C) Communicating with clinicians, family members, and funeral home personnel regarding individual cases, as needed; D) Organizing weekly brain-cutting and other regular formal presentations of cases; E) Dissemination of final reports and tissue disposition forms.
4. Create and maintain the yearly and monthly Faculty/Fellow schedules, interfacing with all other services depending on this information. Notifies upcoming speakers and participants of routine conferences (Neuromuscular sign-out, Tumor Board, Pituitary Conference, Epilepsy Conference, Fellow Didactic Conference, etc.).
5. Assist the Director with quality improvement metrics, including but not limited to frozen section turn-around time and accuracy, outside diagnosis concordance, surgical pathology and autopsy turn-around times (all of these are physician-specific). Generates periodic graphic depictions of these metrics for Neuropathology Faculty meetings.
6. Assist the Director, as well as the Chief Technical Supervisor, with development and updating of manuals (e.g., Standard Operating Procedures) for Neuropathology Service-related protocols and activities.
Non-Clinical Duties:
1. Accession cases into Pathology LIS (PowerPath) following established procedures.
2. Register patients in Epic for final reporting and billing.
3. Responsible for the distribution and triaging of private consult cases to appropriate pathologist for review.
4. Researches, retrieves, copies, picks up and delivers all manner of paperwork throughout campus.
5. Files, faxes, emails, photocopies, prepares materials for couriers.
6. Transcribes and types documents including manuscripts, reports, grants, correspondence, manuals, abstracts, chapters, course materials, proposals, et al. Responsible for proofreading, editing and ensuring accuracy on all levels.
7. Coordinates Outlook calendar, schedules appointments, meetings, conferences, and travel arrangement. Coordinates all aspects of travel (e.g. flights, hotel reservation, registration for conferences and meeting).
8. Prepares and submits all paperwork associated with reimbursement (travel, meals, registration fees, etc.).
9. Processes and updates academic records, CVs, and biographical sketches.
10. Maintains division specific databases and creates reports as needed.
11. Orders, picks up and facilitates the handling of materials (e.g. slides, blocks, and reports) used for conferences, research projects, and clinical trials.
12. Maintains delivery logs, shipments and consults requests.
Maintain office and order supplies. Oversees cleaning and maintenance as directed.
13. Performs all other duties and responsibilities as directed.
Qualifications
Education:
Bachelor's Degree Required.
Additional Job Details (if applicable)
Physical RequirementsStanding Frequently (34-66%) Walking Frequently (34-66%) Sitting Occasionally (3-33%) Lifting Frequently (34-66%) 35lbs+ (w/assisted device) Carrying Frequently (34-66%) 20lbs - 35lbs Pushing Occasionally (3-33%) Pulling Occasionally (3-33%) Climbing Rarely (Less than 2%) Balancing Frequently (34-66%) Stooping Occasionally (3-33%) Kneeling Occasionally (3-33%) Crouching Occasionally (3-33%) Crawling Rarely (Less than 2%) Reaching Frequently (34-66%) Gross Manipulation (Handling) Frequently (34-66%) Fine Manipulation (Fingering) Frequently (34-66%) Feeling Constantly (67-100%) Foot Use Rarely (Less than 2%) Vision - Far Constantly (67-100%) Vision - Near Constantly (67-100%) Talking Constantly (67-100%) Hearing Constantly (67-100%)
Remote Type
Onsite
Work Location
75 Francis Street
Scheduled Weekly Hours
40
Employee Type
Regular
Work Shift
Day (United States of America)
EEO Statement:
The Brigham and Women's Hospital, Inc. is an Affirmative Action Employer. By embracing diverse skills, perspectives and ideas, we choose to lead. All qualified applicants will receive consideration for employment without regard to race, color, religious creed, national origin, sex, age, gender identity, disability, sexual orientation, military service, genetic information, and/or other status protected under law. We will ensure that all individuals with a disability are provided a reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment.
Mass General Brigham Competency Framework
At Mass General Brigham, our competency framework defines what effective leadership “looks like” by specifying which behaviors are most critical for successful performance at each job level. The framework is comprised of ten competencies (half People-Focused, half Performance-Focused) and are defined by observable and measurable skills and behaviors that contribute to workplace effectiveness and career success. These competencies are used to evaluate performance, make hiring decisions, identify development needs, mobilize employees across our system, and establish a strong talent pipeline.