Job Title: Talent Acquisition Coordinator

Job Description

Partners closely with Recruiters and supports the TA Service Model by providing end-to-end support to candidates and hiring managers, including scheduling interviews and facilitating pre-employment activities for the Americas markets with a focus on compliance, efficiency, and providing a positive Candidate and Hiring Manager experience. Will support multiple business units and levels across the organization. May include C-suite level support. Participates in process improvement activities and projects.

ResponsibilitiesActively work within Paradox and Outlook to schedule interviews and provide timely status updates.Manage and communicate any interview changes to the Candidate, Recruiter, and Interview Team.Book travel arrangements and conference rooms.Facilitate pre-employment screenings including background checks following self-adjudication practices, drug screens, medical mandates, motor vehicle reports, and I-9 employment verification.Support the Digital Onboarding Experience for Candidates and represent TA in troubleshooting or enhancement requests.Answer Candidate and Hiring Manager inquiries, using urgency and sound judgement to resolve problems.Problem-solve technical issues in Workday and other TA systems for internal TA partners and Candidates.Engage in candidate care process improvement projects as appropriate.Ensure a smooth and positive candidate experience throughout the interview and pre-boarding processes.Participate in process improvement activities, including TAE project teams and global projects.Conduct process mapping, documentation, and presentations.Essential SkillsEfficiency with ExcelExcellent verbal and written communication skills (will interact with C-suite level)Strong organization and problem-solving skillsKnowledge of Workday and immigration processesSpanish speaking and writing required1+ years of HR Admin/Support Experience, with experience in Talent Acquisition preferredKnowledge of Applicant Tracking Systems (ATS) required; experience with Workday ATS and scheduling experience preferredUnderstanding of US visas (i.e., H-1B, L-1, TN, F-1, etc.) specifically around compliance and tracking of casesUnderstanding of the multiple phases of employment-sponsored green card applications, specifically PERM LCA postings & recruitment campaignsAdditional Skills & QualificationsDemonstrated proficiency with the Microsoft Office suite, specifically .xlsStrong sense of urgency and ability to prioritize and complete projects in a timely mannerDetail-oriented with excellent verbal and written communication skillsPro-actively embraces new trends, education, technology, and toolsWork Environment

Hybrid 50%. Hours are normal business hours based on business needs.

Pay and Benefits

The pay range for this position is $26.97 - $26.97

Eligibility requirements apply to some benefits and may depend on your job classification and length of employment. Benefits are subject to change and may be subject to specific elections, plan, or program terms. If eligible, the benefits available for this temporary role may include the following:

• Medical, dental & vision\n
• Critical Illness, Accident, and Hospital\n
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available\n
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)\n
• Short and long-term disability\n
• Health Spending Account (HSA)\n
• Transportation benefits\n
• Employee Assistance Program\n
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Tampa,FL.

Application Deadline

This position will be accepting applications until Jan 28, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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