Job Summary:

WHO ARE YOU?

Do you enjoy dance music? Do you excel at project coordination and administration? Then you’re in luck! We are looking for a highly motivated self-starter who embodies both a passion for dance culture and a love of the administrative space. Is this you? Read on…

WHO ARE WE?

Insomniac produces some of the most innovative, immersive music festivals and events in the world. Enhanced by state-of-the-art lighting, pyrotechnics and sound design, large-scale art installations, theatrical performers and next generation special effects, our events captivate the senses and inspire a unique level of fan interaction. The quality of the Headliner experience is our top priority.

Insomniac produces 10,000 concerts, club nights and festivals for seven million attendees annually across the globe. Since its inception, Insomniac's events have taken place in 13 countries across five continents. The company's premiere annual event, Electric Daisy Carnival Las Vegas, is the world’s largest dance music festival and attracts more than 525,000 fans over three days. The company was founded by Pasquale Rotella and has been based in Los Angeles since it was formed in 1993.

THE ROLE

Insomniac Events is seeking a highly motivated and proactive Coordinator to join the Talent Department. The Talent Coordinator will coordinate and facilitate various Talent department functions, tasks, processes and projects. This position reports to the Head of Talent. This is not a remote position and requires to be in office and on site at various event and office locations.

                 

RESPONSIBILITIES

Monitor and administer all performance contractsEnsure that timelines and milestones are followed and metFacilitate effective communicate between the various talent agencies, talent department and insomniac counsel Support team in maintaining internal database system of offers, talent grids, confirmations and other documents to develop extensive knowledge of and involvement of various processesMonitor, maintain and timely update all internal talent buying documents and gridsCoordinate build and timely distribution of all yearly plansCoordinate monitoring of all yearly plan progress and facilitate data inputCoordinate collating artist performance dataCoordinate with various event ticket countsCoordinate information distribution to all agenciesCoordinate data organization and management within Notion, Dropbox and other database platformsOversee a variety of administrative tasks including high volume calendar management; resolving expense reports and handling communication correspondenceArranging complex and detailed travel plans, itineraries, and agendasLiaise with all international partners to help administer and control talent paymentsExecute other day to day tasks and special projects as asigned

QUALIFICATIONS

1+ years of experience with  project coordination and/or administrationExperience as an assistant; entertainment industry preferredMust be proficient in Microsoft Office Suite, Excel, PowerPoint, Word and OutlookStrong communication skills both verbal and written and must be able to actively and attentively listenExperience booking high volume travel in the US and InternationallyAble to adapt quickly to national and international time zones/culturesPassion and knowledge of Electronic Dance Music is a mustMust be motivated with an “Everything is possible” attitudeMust be an active problem solver, instilled with a sense of urgency for projects large and smallMust have clean criminal and driving record, current license, passport, and car insurance

WORK ENVIRONMENT

Prolonged periods of sitting at a desk and working on a computerProlonged periods of standing in the warehouse at a mobile desk while tracking trucksMust be able to lift up to 20 pounds at timesMust be able to tolerate loud noise levels & busy environmentsMay work in drastic temperature climatesMust be willing to frequently work and travel to events during evening and weekend hours, as required, to meet deadlines and work events

Applicants for employment in the U.S. must possess work authorization, which does not require sponsorship by Insomniac for a visa.

Hourly Pay Rate Range: $22.00 - $26.00 USD

EQUAL EMPLOYMENT OPPORTUNITY
Insomniac strongly supports equal employment opportunity for all applicants regardless of race, color, religion, sex, gender identity, pregnancy, national origin, ancestry, citizenship, age, marital status, physical disability, mental disability, medical condition, sexual orientation, genetic information, or any other characteristic protected by state or federal law.

HIRING PRACTICES

The preceding job description has been designed to indicate the general nature and level of work performed by employees within this classification. It is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities, and qualifications required of employees assigned to this job.

Insomniac recruitment policies are designed to place the most highly qualified persons available in a timely and efficient manner. Insomniac may pursue all avenues available, including promotion from within, employee referrals, outside advertising, employment agencies, Internet recruiting, job fairs, college recruiting and search firms.