Job Description :

Job Title

Administrative Assistant, DNAB (Diageo Non Alc Beverages)

Level: L7

Reports to: General Manager, DNAB

Location: Chicago

About Diageo:

With over 200 brands sold in nearly 180 countries, we’re the world’s leading premium drinks company. Every day, over 30,000 talented people come together at Diageo to create the magic behind our much-loved brands.  Join us and you’ll collaborate, explore, and innovate. Challenge and be challenged. Together with passionate people from all over the world, you’ll build brands consumers love.

We value each other and celebrate different perspectives. In our inclusive culture, you’ll have the backing you need to test new ideas and learn from them. Harness your passion and desire to grow as you make your mark. Let’s unlock a brighter, more exciting future together. 

About the role:

As an Administrative Assistant, you will play a critical role in supporting the GM and overall DNAB Leadership team. This role provides comprehensive administrative support to ensure the smooth and efficient operation of the office. This role involves handling a variety of tasks, including scheduling meetings, managing communications, organizing files, and assisting with special projects. The successful candidate will be an organized and proactive individual capable of multitasking and maintaining a high level of confidentiality.

Role Responsibilities:

· Efficiently handle administrative tasks on behalf of the DNAB General Manager and Leadership Team, enabling the team to focus on key business workstreams.

· Manage calendars and schedule appointments for GM and Leadership Team.

· Meeting planning and management in collaboration with the Leadership Team and other key members of the DNAB team, ensuring that key internal meetings are scheduled e.g. weekly All Hands, monthly LT meetings, quarterly Town Halls, etc.

· Coordinate meetings, conferences, events, and other professional engagements, including preparing agendas, taking minutes, and distributing relevant documentation.

· Provide logistic support for meetings, including liaising with vendors for catering and event set-up, etc.

· Follow up on any actions that came out of meetings and ensuring that they are completed within the requested timeline.

· Timely management of expenses via Concur, ensuring a thorough filing and reference system in place.

· Manage travel arrangements for GM.

· Proactively handle electronic and hard copy filing.

· Purchase Order Management in Coupa, ensuring all POs and invoices are completed in a timely, accurate and compliant manner.

· Maintain DNAB Outlook distribution lists, org charts, contact lists, etc.

· Handle sensitive information with discretion and maintain high level of confidentiality.

· Assist with onboarding new employees by preparing workstations and necessary documentation.

· Order office supplies and maintain inventory levels.

· Coordinate with Facilities Management for office maintenance issues.

· Coordinate with the D&T team for office IT related issues.

· Provide support on various projects as assigned by the GM and Leadership Team.

Behaviors:

· Excellent interpersonal skills required.

· Able to build strong working relationships, comfortable working with people at all levels.

· Able to work independently with minimal direction, self-starter, proactive with a well-developed sense of maturity and self-confidence.

· Able to prioritize time and workload, maintaining the balance between urgent and routine issues. Assists DNAB team in achieving objectives through effective time management.

· Calm under pressure. Deploys flexible approach to problem resolution and is decisive and efficient.

· Demonstrates good judgement in a high-paced environment, copes with ambiguity.

· Is tenacious and resolved in pursuing outcomes. Maintains momentum in the face of difficulties and obstacles.

· Sets a personal example of Diageo values in action. Handles personal and confidential matters efficiently and discretely.

Experience / skills required:

· Has advanced knowledge of the most common software packages, including Outlook, PowerPoint, Word, Excel, Teams / SharePoint and Zoom. Has depth of understanding to resolve software problems. Can support DNAB Leadership Team in using digital and social media technology to enhance communication within and outside the team.

· Ability to set up and run virtual meetings – anticipating needs, applying standard process tools and technology to drive effectiveness.

· Experience of working across geographies and with a diverse set of people and businesses internally and externally.

· Strong organizational skills with attention to detail.

· Excellent verbal and written communication skills.

· Must be able to pass a full criminal background check

Flexible Working Statement:

Flexibility is key to our success. From part-time and compressed hours to different locations, our people work flexibly in ways to suit them. Talk to us about what flexibility means to you so that you’re supported from day one.

Rewards & Benefits Statement:

We recognise and value performance, offering our people a highly competitive Rewards and

Benefits package:

https://experience100.ehr.com/diageo/us

Diversity statement:

Our purpose is to celebrate life, every day, everywhere. And creating an inclusive culture, where everyone feels valued and that they can belong, is a crucial part of this. We embrace diversity in the broadest possible sense. This means that you’ll be welcomed and celebrated for who you are just by being you. You’ll be part of and help build and champion an inclusive culture that celebrates people of different gender, ethnicity, ability, age, sexual orientation, social class, educational backgrounds, experiences, mindsets, and more.

Our ambition is to create the best performing, most trusted and respected consumer products companies in the world. Join us and help transform our business as we take our brands to the next level and build new ones as part of shaping the next generation of celebrations for consumers around the world.

Feel inspired? Then this may be the opportunity for you!

If you require a reasonable adjustment, please ensure that you capture this information when you submit your application.

Worker Type :

Regular

Primary Location:

Chicago Sales Office

Additional Locations :

Job Posting Start Date :

2024-12-13

Salary Range:

Minimum Salary:

$65331

Maximum Salary:

$108885

At Diageo certain roles are eligible for additional rewards, including annual incentive payment and stock awards. US-based employees are eligible for healthcare benefits, retirement benefits , short-term and long-term disability coverage, basic life insurance, wellness benefits and industry leading parental leave, among others.  (Benefits/perks listed may vary depending on the nature of your employment with Diageo and the country where you work.)  The salary range displayed is the salary range for the role’s primary location.