Job Posting Title:

Technical Shop Coordinator, Biomedical Engineering

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Hiring Department:

Biomedical Engineering

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Position Open To:

All Applicants

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Weekly Scheduled Hours:

40

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FLSA Status:

Non-Exempt

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Earliest Start Date:

Immediately

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Position Duration:

Expected to Continue

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Location:

UT MAIN CAMPUS

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Job Details:

General Notes

As a top-10 engineering school, the Cockrell School of Engineering at The University of Texas at Austin has been a global leader in technology innovation and engineering education for over a century. 

In the Department of Biomedical Engineering, we use engineering design principles to solve problems in biology and medicine, with the goal of improving health care and advancing medical research. If you are interested in working for an interdisciplinary, innovative, and smaller UT department with staff, faculty, and students committed to improving human health and well-being, please consider a career with UT BME. We are passionate about the work we do to support our high caliber students, robust academic programs, and cutting-edge research.

This job description may not include all assigned duties, responsibilities, or aspects of the job described.

Purpose

Perform daily administrative coordination of technical shop and shipping/receiving area, supporting the effective operation, equipment maintenance, and university inventory procedures for the department of Biomedical Engineering's departmental, instructional and research activities.

Responsibilities

Ensure daily administrative coordination and operation of the technical shop and BME shipping/receiving area via organizational best practices. In collaboration with Building Manager, coordinate student worker coverage for the shop window, package receipt coverage, and customer service to students, faculty, staff, and visitors. Maintain organization of technical shop area and supplies, establishing protocol for efficient use and access.

Perform departmental inventory according to university policy and procedures. Collaborate with department faculty and research staff and university contacts to complete all inventory tasks annually. Manage inventory evaluations during faculty or research staff departures.

Assist Building Manager with scheduling and communication to building constituents related to building maintenance, lab safety protocols, and operations. Triage email requests for the shop area, assessing and routing requests to ensure effective and quick resolutions. Act as back-up to Building Manager.

Maintain department instructional laboratory expendables and tool inventory and coordinate checkout. Coordinate maintenance, repair and replacement of instructional equipment as needed. Coordinate outgoing shipments through eShipGlobal; process VP9 vouchers for payment. Serve as backup for room reservations and access requests. Assist other areas of the department as needed to prepare for events.

Other related functions as assigned.

Required Qualifications

High School diploma or GED with 7 years of clerical experience, including one year at either the Administrative Assistant or the Administrative Associate level

Bachelor's degree with 3 years of clerical experience

Relevant education and experience may be substituted as appropriate

Preferred Qualifications

Working knowledge of UT-Austin policy and process for inventory management

Mechanical experience

Salary Range

$50,000 + depending on qualifications

Working Conditions

Standard office conditions

Repetitive use of a keyboard at a workstation

May work around chemical fumes

May work around chemicals

Work Shift

Monday – Friday, flexible between the hours of 7 am – 6 pm, with core hours of 8 am – 4 pm.

Occasional evening, weekend, or overtime hours may be required.

Required Materials

Resume/CV

3 work references with their contact information; at least one reference should be from a supervisor

Letter of interest

Important for applicants who are NOT current university employees or contingent workers: You will be prompted to submit your resume the first time you apply, then you will be provided an option to upload a new Resume for subsequent applications. Any additional Required Materials (letter of interest, references, etc.) will be uploaded in the Application Questions section; you will be able to multi-select additional files. Before submitting your online job application, ensure that ALL Required Materials have been uploaded.  Once your job application has been submitted, you cannot make changes.

Important for Current university employees and contingent workers: As a current university employee or contingent worker, you MUST apply within Workday by searching for Find UT Jobs. If you are a current University employee, log-in to Workday, navigate to your Worker Profile, click the Career link in the left hand navigation menu and then update the sections in your Professional Profile before you apply. This information will be pulled in to your application. The application is one page and you will be prompted to upload your resume. In addition, you must respond to the application questions presented to upload any additional Required Materials (letter of interest, references, etc.) that were noted above.

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Employment Eligibility:

Regular staff who have been employed in their current position for the last six continuous months are eligible for openings being recruited for through University-Wide or Open Recruiting, to include both promotional opportunities and lateral transfers. Staff who are promotion/transfer eligible may apply for positions without supervisor approval.

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Retirement Plan Eligibility:

The retirement plan for this position is Teacher Retirement System of Texas (TRS), subject to the position being at least 20 hours per week and at least 135 days in length.

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Background Checks:

A criminal history background check will be required for finalist(s) under consideration for this position.

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Equal Opportunity Employer:

The University of Texas at Austin, as an equal opportunity/affirmative action employer, complies with all applicable federal and state laws regarding nondiscrimination and affirmative action. The University is committed to a policy of equal opportunity for all persons and does not discriminate on the basis of race, color, national origin, age, marital status, sex, sexual orientation, gender identity, gender expression, disability, religion, or veteran status in employment, educational programs and activities, and admissions.

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Pay Transparency:

The University of Texas at Austin will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or (c) consistent with the contractor’s legal duty to furnish information.

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Employment Eligibility Verification:

If hired, you will be required to complete the federal Employment Eligibility Verification I-9 form.  You will be required to present acceptable and original documents to prove your identity and authorization to work in the United States.  Documents need to be presented no later than the third day of employment.  Failure to do so will result in loss of employment at the university.

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E-Verify:

The University of Texas at Austin use E-Verify to check the work authorization of all new hires effective May 2015. The university’s company ID number for purposes of E-Verify is 854197. For more information about E-Verify, please see the following:

E-Verify Poster (English) [PDF]E-Verify Poster (Spanish) [PDF]Right To Work Poster (English) [PDF]Right To Work Poster (Spanish) [PDF]

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Compliance:

Employees may be required to report violations of law under Title IX and the Jeanne Clery Disclosure of Campus Security Policy and Crime Statistics Act (Clery Act). If this position is identified a Campus Security Authority (Clery Act), you will be notified and provided resources for reporting. Responsible employees under Title IX are defined and outlined in HOP-3031.

The Clery Act requires all prospective employees be notified of the availability of the Annual Security and Fire Safety report. You may access the most recent report here or obtain a copy at University Compliance Services, 1616 Guadalupe Street, UTA 2.206, Austin, Texas 78701.