8117 - Dallas Technology Hub - 5830 Granite Parkway, Plano, Texas, 75024

CarMax, the way your career should be! 

CarMax Digital - Dallas Operations Coordination

Partners with Building Management to include: issuing badges, parking passes, door security, lockers and maintaining key access to office and other building amenitiesConsults with Home Office Home Office Environmental Health and Safety team to oversee local Emergency Response Plan.Manages small to medium projects for: events, facilities, construction coordination, employee engagement, technology improvements, etc.Facilities support for: mail pick-up/drop offs, cleaning crew, landlord requests, parking management, event approval and executionProvides updates to core stakeholders on state of the office and progress against initiativesConsults with and communicates to office staff regarding events, building changes, volunteer opportunitiesCoordinates procurement requests for office and staffManages a backlog of requests, ideas and improvement opportunities for the officeProvides rapid response to onsite Technology, Facilities, and Security issues as they ariseProvides light technical support for conference room equipment troubleshooting

Recruiting & HR Support

Greets, welcomes, and wraps up each candidate interviewFacilitates background screen, abilities and AOI testingFirst day coordination of new candidates in partnership with their manager

Event Management

Oversees office event logistics and facilitation: reserve rooms, work with caters, ensure appropriate AV equipmentPartners to find community engagement and volunteer opportunities for office staff to increase CarMax’s presence in their new locationLeads team of volunteers or a committee as needed, delegates and prioritizes tasks

Travel and Logistics support

Coordinate and manage travel arrangements for assigned A/VPs and DirectorsAnticipate manager needs while traveling and that all components of the travel are planned thoroughly (i.e. meals, etc.). Complete and submit all related T&E reports using the Concur System. Ensure all expense reports within teams supporting are handled timely and accurately.Fully own and coordinate meetings and events as requested, to include: scheduling, preparing materials, logistics and communication.

General Administrative

Full management of Office 365 calendar including both short and long-term meeting/event planning and proactive analysis of calendar changes or questions where action by Assistant is necessary.  Ensure components such as travel time, “work time” are incorporated into manager’s calendars.Proactively guard key meetings and work times while being flexible as neededWithin established guidelines, make independent decisions regarding planning, organization and scheduling of work and proactively identify, prioritize and communicate to A/VPs, issues that need immediate attention.Perform other administrative duties as assigned

Qualifications and Requirements

Minimum of Associates Degree or equivalent work experience; 4 year degree preferredMinimum 1-3 years office management or customer relations experienceAdvanced knowledge of Microsoft Office (PowerPoint, Excel, Word, Outlook)Excellent organizational, written and verbal communication, and customer service skillsDetail oriented, able to multitask and meet changing deadlines, and dependableWork well in a team environment, energetic, professional and positiveMust be self-directed and able to complete project with limited supervisionMaintain confidentialityDemonstrated skills in vendor-client relationship buildingDemonstrated project oriented skills including small and large scale rollout plansAbility to effectively present information and respond to questions from managers, associates, contractors, vendors and customers

Upon an applicant's request, CarMax will consider reasonable accommodation to complete the CarMax Job Application.