Alamo Group Inc. is currently accepting applications to fill a temporary AP/AR Clerk position at its Corporate Headquarters in Seguin, TX. The position is expected to last through the remainder of the year (2024) with the possibility of transitioning to full-time, regular employment.

Under direct supervision, the AP/AR Clerk performs basic accounts payable and/or receivable responsibilities/tasks.  Tasks include calculating, posting, and verifying information to obtain financial data for use in maintaining accounting records.  May be assigned specific tasks to either payables or receivables function(s). 

The AP/AR Clerk will:

Performs clerical and accounting activities Compiles and check source documents such as invoices, vouchers, purchase orders, and cash receipts for completeness and accuracy. Processes invoices, check requests, expense reports, and other tasks related to maintaining the accounts payable and/or receivable for a company or group of companies. Handles mail, email and faxes. Keys in invoices for accounts. Applies codes to vendor invoices and files related supporting documents. Verifies and posts details of business transactions to appropriate ledgers and journals, and totals accounts. Researches and responds to customer calls pertaining to invoice payments, concerns, issues, and/or account discrepancies. Contacts and/or mails correspondence to customers to update account information; short, duplicate, insufficient funds checks and unavailable credits as needed. May prepare financial reports for management to ensure accuracy of accounting records Processes payments in compliance with SOX

The ideal candidate should have/be:

Knowledge of basic accounting principles (accounts payable/receivable and/or general bookkeeping) Knowledge of principles and processes for providing customer and vendor service/support Skilled and proficient with basic desktop office software, to include MS Word and Excel. Essential Organizational, verbal and written communication skills are a must. Ability to type and 10-key with a high degree of accuracy. Ability to add, subtract, multiply and divide in all units of measure, using whole numbers, common fractions and decimals Ability to follow detailed instructions with minimal oversight Ability to routinely meet both quality and quantity standards for assigned work Ability to build and foster effective business relationships with customers, vendors, and other departments within and across the organization. Ability to plan, prioritize and organize work. Ability to work irregular hours or overtime as needed during peak times such as month-end, year-end, audits, etc. Ability to recognize discrepancies.

Education and Experience:

High School Diploma or GED required, Accounting or Finance degree preferred. Previous accounts payable or receivable experience.

Working Conditions:

Work performed in an office environment, with frequent sitting for extended periods of time and occasional lifting of 10 pounds independently; and stooping, reaching, and/or bending to perform accounting clerical/filing requirements.