Department

Booth Strategic Initiatives 2

About the Department

The University of Chicago Booth School of Business is the second-oldest business school in the U.S. and second to none when it comes to influencing business education and business practices. Since 1898, the school has produced ideas and leaders that shape the world of business. Their rigorous, discipline-based approach to business education transforms students into confident, effective, respected business leaders prepared to face the toughest challenges.

Chicago Booth has the finest set of facilities of any business school in the world. Each of the four campuses (two in Chicago, one in London, and one in Hong Kong) reflects the architectural traditions of its environs while offering a state-of-the-art learning environment.

Chicago Booth is proud to claim:
-an unmatched faculty.
-degree and open enrollment programs offered on three continents.
-a global body of nearly 56,000 accomplished alumni.
-strong and growing corporate relationships that provide a wealth of lifelong career opportunities.

As part of the world-renowned University of Chicago, Chicago Booth shares the University's core values that shape the distinctive intellectual culture. At Booth, they constantly question and test ideas, and seek proof. This extraordinarily effective approach to business leads to new ideas and innovative solutions. Seven of the Booth faculty members have won Nobel Prizes for these ideas - the first business school to achieve this accomplishment.

For more information about the University of Chicago Booth School of Business, please visit: http://www.chicagobooth.edu/.

Job Information

Job Summary:

The Temporary Event Coordinator provides administrative and programmatic support to the Project Manager for Strategic Initiatives and the Strategic Initiatives team. This position is expected to last six to nine months.

Responsibilities:

Assist with Strategic Initiatives’ short-term, ad hoc and longer-term projects.Assist in maintaining program databases, spreadsheets, files, and program materials. Assist with planning, coordinating, and supporting Family Office Initiative (FOI) events and meetings.Create and organize project-related materials and communications; ensure all necessary materials are current, accurate, and properly filed.Assist with scheduling meetings, taking meeting minutes, preparing reports, emails and correspondence.Work with the FOI faculty director and steering committee to support and organize initiative’s meetings and events.Respond to inbound inquiries and emails in a timely manner; track inquiries.Communicate and coordinate with internal and external partners.Assist with managing event attendance, RSVPs, schedules and plans, and event related materials.Assist with pre-event, onsite, and post-event logistics.Prepare reports and complete special projects as requested.Other duties as assigned.

Competencies:

Outstanding verbal, written, with an attention to grammar and spelling, and presentation skills.Excellent time management, organizational skills, attention to detail, basic math and finance skills.Work independently; possess personal accountability and a self-motivated disposition.Handle multiple detailed tasks/projects simultaneously and meet strict deadlines with frequent interruptions. Demonstrated ability to work effectively and diplomatically with colleagues, as well as with students, faculty, trustees/senior level alumni and business leaders and internal school leadership in a multitude of communication methods i.e., in person, email, phone.Professional demeanor, including tact, discretion, and a customer service-oriented approach.

Additional Responsibilities

Education, Experience, or Certifications:

Education:

Bachelor’s degree required.

Experience:

A minimum two years of event support and coordination experience required.Previous higher education experience preferred.

Technical Knowledge or Skills:

Demonstrated proficiency with internet applications, MS Office Word, Powerpoint, Excel, Outlook, Zoom, Box, and Google Suite (Drive, Sheets, Docs, and Forms) required. Qualtrics experience preferred. Proficient working with event registration platforms, Cvent preferred.

Working Conditions and Physical Requirements:

This position works a hybrid schedule. When needed, in-office schedule will be at 401 N. Michigan Ave or Harper Center with occasionally onsite at Rubenstein Forum.This is a part-time position of approximately 15-20 hours per week. It is possible that this role will expand to full-time after six to eight weeks.

Required Documents:

Resume/CVCover Letter

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Temporary Staff

Scheduled Weekly Hours

19.5

Drug Test Required
 

No

Health Screen Required
 

No

Motor Vehicle Record Inquiry Required
 

No

Pay Frequency

Hourly

Pay Rate Type

Hourly

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FLSA Status

Non-Exempt

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Pay Range

$17.00 - $19.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

This position is not eligible for benefits.

Posting Statement

The University of Chicago is an Affirmative Action/Equal Opportunity/Disabled/Veterans and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, national or ethnic origin, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

 

Staff Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

 

We seek a diverse pool of applicants who wish to join an academic community that places the highest value on rigorous inquiry and encourages a diversity of perspectives, experiences, groups of individuals, and ideas to inform and stimulate intellectual challenge, engagement, and exchange.

 

All offers of employment are contingent upon a background check that includes a review of conviction history.  A conviction does not automatically preclude University employment.  Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

 

The University of Chicago's Annual Security & Fire Safety Report (Report) provides information about University offices and programs that provide safety support, crime and fire statistics, emergency response and communications plans, and other policies and information. The Report can be accessed online at: http://securityreport.uchicago.edu. Paper copies of the Report are available, upon request, from the University of Chicago Police Department, 850 E. 61st Street, Chicago, IL 60637.