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Our client, a middle-market private equity firm located in Boston is seeking a temporary Executive Assistant to join their team. This position is entails duties such as complex calendar management, handling needs regarding meetings and events, managing travel arrangements and submitting expense reports. This position is compensating up to $40 an hour depending on experience and will be from 8:30am to 5:30pm Monday to Friday. This role is hybrid in nature, requiring 4 days in the office and 1 day out. This position is needed for approximately the next 3 months, with potential to extend.

Responsibilities:

Complex scheduling, strategic calendar planning, and sophisticated calendar managementAnticipate and respond to needs relative to upcoming meetings and events; help to coordinate and ensure adequate resources are available. Complicated, multi-destination travel arrangements: Analyze and select travel options to minimize travel time in conjunction with the corporate travel agent. Prepare air and ground transportation, accommodations, and itineraries. Actively track business development opportunities and enter contact information into DealCloud. Prepare and submit monthly expense reportsWork in tandem with two other EAs Participate in rotational and ad hoc coverage and support of general office tasks (covering reception desk, answering the main phone line, coordinating catering for events, arranging ground transportation and/or other travel, assisting with materials and logistics for events and meetings, etc.). Build and maintain strong relationships with internal team members, as well as external constituents (personal networks, professional organizations, etc.). For team, serve as primary liaison by managing all incoming calls, voicemails, and correspondence with a high degree of professionalism, formality, and discretion. Sort, categorize, redirect, and respond independently when possible. Provide information in response to requests. Exercise judgment when filtering inquiries. Document editing, printing, scanning, copying, downloading, binding, etc. Excel, Word and PowerPoint documents and presentations. Personal tasks such as errands, setting up appointments, etc

Requirements:

Extraordinarily high attention to detail; ability to produce highly accurate documents and work products; takes great pride in work; enjoys administrative challenges of supporting a busy team.Extremely well organized; ability to track and manage work and prioritize tasks without guidance; ability to balance competing requests in a smart and timely fashion. Highly proactive; a planner who thinks several steps ahead; strong ability to anticipate and execute tasks before being asked. Flexibility to accommodate last-minute changes and requests. Ability to work effectively and independently with little or no supervision, and to support executive remotely. Highly proficient computer skills and high degree of accuracy with Microsoft Suite (Word, Excel,PowerPoint, Outlook), and willingness to learn new technologies.Superior interpersonal skills and excellent judgment; ability to gather, synthesize and distribute information as appropriate; ability to build relationships at all levels of the organization. Ability to maintain high degree of professionalism and discretion in all activities, particularly when handling sensitive and confidential information; diplomatic style with positive, friendly manner; ability to maintain performance in high-pressure situations.Practical, "roll up your sleeves" team player work style and positive "can do" attitude A1402023MS_1735843988 To Apply for this Job Click Here