**Working Title: Temporary Office Support** **Job Class: Office Specialist** **Agency: Pharmacy Board** + **Job ID** : 83870 + **Location** : St. Paul + **Telework Eligible** : No + **Full/Part Time** : Full-Time + **Regular/Temporary** : Temporary + **Who May Apply** : Open to all qualified job seekers + **Date Posted** : 02/08/2025 + **Closing Date** : Open until filled. Review of applications will start on 2/14/25. + **Hiring Agency/Seniority Unit** : Pharmacy Board / Pharmacy Board-AFSCME + **Division/Unit** : Licensing + **Work Shift/Work Hours** : Day Shift + **Days of Work** : Monday - Friday + **Travel Required** : No + **Salary Range:** $20.02 - $23.76 / hourly; $41,801 - $49,610 / annually + **Classified Status** : Classified + **Bargaining Unit/Union** : 206 - Clerical/AFSCME + **Work Area** : Pharmacy Board + **End Date** : 06/30/2025 + **FLSA Status** : Nonexempt + Designated in Connect 700 Program for Applicants with Disabilities (https://mn.gov/mmb/careers/diverse-workforce/people-with-disabilities/connect700/) : No **The work you'll do is more than just a job.** At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities. The Board of Pharmacy – Licensure Department provides centralized licensure support for the communities that service the State of Minnesota as outlined by the State of Minnesota Legislature. The services provided include administrative services and facilities management, licensure management, issuance, renewal and advice and direction with compliance to the pharmacy communities for the State of Minnesota. This position will provide administrative support by performing all tasks related to the record management as assigned by staff personnel. The responsibilities are: + Validate that documents in boxes labeled as scanned have been scanned and indexed on the S-Drive or entered in the ALIMS system. If not, scan and index documents on the S-Drive. + Scan and index documents by category and then label and log the box for shredding. + Under the direction from the supervisor, participate in team meetings for knowledge and updates of system usage and file organization. + Perform other duties as assigned. **Minimum Qualifications** + Knowledge of data entry procedures and systems, such as MS Office or similar data entry systems. + Skills in data entry sufficient to read source documents and enter data in specific databases or tracking systems; and maintain accurate records and reports + Ability to enter data into established spreadsheets. + Knowledge of communications sufficient to understand and be understood during interactions with others. + Skill in customer service sufficient to perform the duties with politeness, respect, and interest in positive problem solving. + Skill in document and records management sufficient to accurately file and categorize electronic documents. **Preferred Qualifications** + Experience scanning and indexing documents. + Familiarity with ALIMS or similar database. + Experience with office equipment (i.e., computers, copier/scanner, etc.). + Demonstrated ability to organize and prioritize tasks. **Physical Requirements** Ability to: + Work in a seated or standing position for extended periods of time. + Collect and deliver items from one location to another. + Use a keyboard for extended periods of time which may include repetitive motion. + Move and/or transport items weighing up to 25 pounds on a regular basis. + Maintain a stationary position for a prolonged period of the day Frequently bend, lift, and maneuver items daily. **Additional Requirements** To facilitate proper crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. This position requires successful completion of pre-employment reference checks. AN EQUAL OPPORTUNITY EMPLOYER Minnesota State Colleges and Universities is an Equal Opportunity employer/educator committed to the principles of diversity. We prohibit discrimination against qualified individuals based on their race, sex, color, creed, religion, age, national origin, disability, protected veteran status, marital status, status with regard to public assistance, sexual orientation, gender identity, gender expression, or membership in a local commission as defined by law. As an affirmative action employer, we actively seek and encourage applications from women, minorities, persons with disabilities, and individuals with protected veteran status. Reasonable accommodations will be made to all qualified applicants with disabilities. If you are an individual with a disability who needs assistance or cannot access the online job application system, please contact the job information line at 651-259-3637 or email careers@state.mn.us . Please indicate what assistance is needed.