About Austin Industrial

Austin Industrial is currently seeking an experienced Timekeeper Level 1 for projects in the ADM Decatur, Illinois area. We excel at what we do and are looking for talented professionals that want to excel with us.

The Timekeeper Level 1 responsibilities are to provide overall direction and control over the jobsite accounting, personnel functions, and other administrative support functions needed to support the project staff.

Clerical, Timekeeper Level 1 

Specific Duties and Responsibilities

Jobsite accounts payable/receivable. Job cost accounting. Change order accounting. Field accounting staff assigned. Jobsite office administration. Ensures jobsite timesheets are entered accurately and promptly. Coordinates weekly payroll function. Manages Accounts Payable and Receivable functions at jobsite(s) Takes delivery of goods and/or materials and ensures exact reporting in accounting system. Works with Operations to resolve any outstanding AP or AR issues. Completes required onboarding paperwork for employee-owners and supports correct HR forms/records. Reconciles payroll to ensure correct billings to customers. Reviews subcontracts, POs and associated change orders for accuracy and compliance with Austin policy. Posts them in the system and sends them out for execution. Reviews and processes pay requests from subcontractors in the accounting system to ensure compliance with Austin policy and contract terms. Prepares owner pay application weekly/monthly according to prime contract terms and Austin policy. Submits for owner approval along with all required documents and posts the billing (AR) in the accounting system. Reviews prime contract (owner) change orders for accuracy and policy compliance. Performs other administrative or clerical duties at the field office. Other duties as assigned. Applicants must be legally authorized to work for ANY employer in the United States.  Austin is unable to sponsor or take over sponsorship of an employment visa for this position.

Experience:

8+ years of accounting experience working in an industrial setting.

Candidate should have 8+ years direct experience in a Timekeeping role with payroll. 

Knowledge of accounting software programs. (ex: TRACK, CATS)

Must have strong experience with Microsoft Word, Excel, Access and Outlook.  Viewpoint knowledge a plus. 

Ability to multi-task and oversee multiple deadlines.

Must have good communication skills and time management skills. 

Experience in an industrial environment preferred. 

Physical Demands:

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this Job, the employee must regularly sit; use hands to finger, handle, or feel and reach with hands and arms. The employee must often stand; walk; climb or balance; stoop, kneel, crouch, or crawl; talk or hear and taste or smell. The employee must regularly lift and /or move up to twenty-five pounds and may often lift and/or move up to fifty pounds. Specific vision abilities required by this job include close vision, distance vision, peripheral vision, depth perception and ability to adjust focus.

Austin Industrial is an Equal Opportunity Employer.

See the “Know Your Rights” poster available in English and Spanish.

See the “Pay Transparency Nondiscrimination Provision” poster available in English and Spanish.

No Third-Party Inquiries Please

This Company does not accept and will not consider unsolicited resumes, or any other unsolicited candidate information submitted to the Company or any of its employee-owners by staffing agencies, search firms, or third-party recruiters in response to a posted vacancy. The Company will not pay any placement fee(s) without a written agreement to do so (i.e., payment must be required pursuant to the terms of a written agreement). 

Any unsolicited resumes or candidate information submitted to this Company or any of its employee-owners becomes the property of the Company. 

Accessibility Note

If you are a job seeker with a disability and require a reasonable accommodation to apply for one of our jobs or have accessibility concerns, please contact the People Services Team at (877) 831-1217.