Title: Timekeeping Specialist

Location: San Antonio, TX

Position Type: Full time (30-40+ hours/week), Hourly

Contract: GSA

Education Level: High School Diploma or equivalent

Job Category: Health Care

Start Date: March 1, 2025

SIN Number: 621-100

Our Company Promise

We are committed to providing our Employees a stable work environment with equal opportunity for learning and personal growth. Vighter’s Mission is to provide efficient, fast, high quality healthcare staffing to our clients.  Our Culture’s 5 key elements are crucial to the effectiveness of our employees in accomplishing our mission. These elements are:

Dependability Integrity Personability Transparency Responsiveness

Creating and cultivating this Culture within the organization is our commitment to our employees. Above all, Vighter employees will be provided the same concern, respect, and caring attitude that they are expected to share externally with every Vighter Client and Customer.

Summary:

Vighter is recruiting multiple Timekeeping Specialists to provide service at the Vighter corporate HQs.   Timekeeping Specialists are responsible for managing timekeeping processes for employees working in remote locations, ensuring accuracy, compliance and efficiency. The ideal candidate will have strong analytical skills, proficiency in timekeeping systems and experience working with remote teams.

Principle Accountabilities:

Oversee the timekeeping process for employees working in remote locations, ensuring accurate recording and reporting of time worked. Utilize timekeeping systems and software to track employee hours, including time clocks, electronic timesheets, and mobile applications. Review and verify time and attendance records submitted by remote employees, identifying and resolving discrepancies as needed. Communicate with remote employees to address timekeeping issues, answer questions, and provide guidance on timekeeping policies and procedures. Assist in the implementation of timekeeping policies, procedures, and best practices for remote locations, ensuring compliance with company policies and legal requirements. Collaborate with Human Resources and Payroll departments to ensure accurate and timely processing of payroll, including reviewing and approving timecards, overtime calculations, and leave accruals. Monitor compliance with federal, state, and local labor laws and regulations related to timekeeping, including overtime, meal and rest breaks, and recordkeeping requirements. Generate reports and analysis of time and attendance data for management and clients, identifying trends, patterns, and areas for improvement. Functional proficiency and ability to document patient-centered health care in the required electronic health record or electronic medical record, in the required format, in a timely manner, and in compliance with contract policy and guidance. A deep sense of purpose and dedication to the United States and our U.S. Military Veterans, their Families, and other patients as assigned. An unshakeable adherence to quality and continuous process improvement. An apolitical, patient-centered focus that drives to enhanced care and patient satisfaction Knowledge of regulations (HIPAA/Privacy Act) regarding the confidentiality of patient medical records and information as well as Personally Identifiable Information (PII). Provide training and support to remote employees on timekeeping systems and processes, including troubleshooting issues and providing guidance on using timekeeping tools effectively. Stay informed about changes in timekeeping technology, regulations, and best practices, and make recommendations for updates and improvements to timekeeping processes. Other duties as assigned.

Knowledge and Skills:

Must have exceptional customer service skills. Employees shall be technically proficient in the skills necessary to fulfill the job requirements, including ability to speak, understand, read and write English fluently.

Education:

High School Diploma or equivalent is required.

Qualifications:

Minimum of two (2) years of experience in timekeeping, payroll administration, or related field. Strong understanding of timekeeping principles, practices, and regulations. Proficiency in timekeeping software and systems, such as WorkEasy, Paycom, Paycor, Kronos, or similar platforms. Excellent attention to detail and accuracy, Ability to review and analyze large volumes of data. Strong communication and interpersonal skills, with the ability to interact professionally with remote employees and Leadership. Ability to work independently and collaboratively in a fast-paced, deadline-driven environment. Experience working with remote teams or distributed workforce preferred. Knowledge of federal, state, and local labor laws and regulations related to timekeeping and payroll.

Duty Hours / On-call Requirements

Generally speaking, the corporate office is open 8 a.m.-5 p.m.; however, during times of rapid mobilization, hours may be extended to include days, nights, weekends and holidays. The are opportunities across a multitude of locations and shifts. We try our best to accommodate your schedule, so please inform Vighter of your desired schedule and/or geographic limitations in advance.

Work Environment

Location: San Antonio, TX Supportive team of healthcare professionals and administrative staff. Opportunity to work with diverse populations, including veterans and underserved communities.

Travel:

As required to satisfy the contractual obligations. Generally, travel is limited to commute from residence to the worksite. Commute is non-compensatory.

Benefits:

Competitive salary and comprehensive benefits package, with Medical, Dental, and Vision insurance available for W2 full time employees. Company-paid basic Life and AD&D insurance and subsidized health insurance. Paid time off and holidays. Professional development and promotion opportunities.

Physical Requirements:

Must be able to sit for more than 8 hours per day. Must be willing to work overtime if necessary. Must be able, with advance notice to float to surgical sites within 15 miles. Must be able to use an elevator or walk up and down stairs. Must be able to lift up to 40 pounds and carry up to 10 feet. Must be able to routinely grasp or handle objects, use finger dexterity, bend elbows/knees and reach above and below shoulders. Must be able to read and interpret handwritten and typewritten print. Must be able to communicate by voice and detect sound by ear. Must be able to perform duties in an indoor or outdoor environment. Must be able to pass a criminal background investigation. Must undergo Urine Drug Screening (UDS). Positions require applicants to be US Citizens, 21 years or older.  Must complete criminal background check, and Child Abuse and Neglect (CAN) background check. 

Vighter LLC is an equal opportunity and affirmative action employer, and all qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability status, protected veteran status, or any other characteristic protected by law. Position is contingent upon contract award.

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