Position Details Position Information

Position Title Title III Grant/Guided Pathways Project Administrator Classification Title Administrator Position Number B1186PD Grade Level P3 Starting Wage/Salary $80,000 - $88,000 annually plus exceptional benefits. **This is a grant-funded position with secure funding through September 30, 2029** Close Date 01/12/2025 Position Type/Employee Class Administrative Faculty Status Not applicable FTE 1.0 Contract Months 12 Overtime Eligible Exempt Location Bend Hybrid Remote Work Eligible? No Exceptional COCC Benefits Summary

CLICK HERE TO VIEW BENEFITS & PERKS Primary Purpose This position provides strategic and operational leadership for COCC’s Title III and Guided Pathways work, setting a clear vision and purpose, investigating and framing priorities, and supporting project teams to ensure their success. Support project teams with implementing grant activities and manage all budget, compliance, reporting and assessment requirements of the grant. Lead the development, implementation and evaluation of Guided Pathways, with an emphasis on faculty engagement with in- and out-of-class Guided Pathways strategies, implementing across all eight Educational Pathways. This is a grant-funded position with secure funding through September 30, 2029 Essential Duties and Responsibilities Project Leadership Provide strategic and operational leadership for COCC’s Title III and Guided Pathways work, setting a clear vision and purpose, investigating and framing priorities, and supporting project teams to ensure their success. Work closely with Title III and Guided Pathways steering teams on progress towards meeting project goals and objectives. Ensure strong communication among work groups to avoid the emergence of overlapping or conflicting directions. Help activity teams identify assessment metrics to ensure success of each initiative.

Title III Leadership and Administration Support project teams with implementing grant activities and manage the Title III grant, fostering completion of the work in line with the College’s mission and strategic plan. Serve as the College’s lead for grant regulations in order to remain in compliance with grant provisions and as the primary point of contact with the Department of Education Title III Grants Officer. Work with grant evaluator and the College’s Institutional Effectiveness Office to collect the data required for the evaluation plan. Support grant activity leads in creating regular grant time and effort reporting. Develop and maintain Title III intranet as a source to track progress, key milestone, reports, and related activities. Complete all reporting requirements of the grant, according to timelines required. Create an internal controls manual and work with Fiscal Services to maintain budget oversight, compliance and maintenance of financial records.
Guided Pathways Leadership and Administration Lead the development, implementation and evaluation of Guided Pathways, with particular emphasis on faculty engagement in Guided Pathways best practices. Partner with Educational Pathway leads to set a clear vision and purpose, investigate and frame priorities, and support the designing of in- and out-of-class strategies, implementing across all eight Educational Pathways. Support existing Guided Pathways development work focused on new student onboarding, communications, academic and career advising and orientation. Develop and regularly track COCC’s Guided Pathways assessment plan. Serve as a liaison among all Guided Pathways implementation teams, ensuring all are communicating effectively and on track for implementation. Along with other key Guided Pathways leads, partner with Marketing and Public Relations on redesign of the COCC website, with an emphasis on a Guided Pathways framework. Serve as the College’s primary spokesperson and actively develop champions for COCC’s Guided Pathways work. Department Specific Knowledge, Skills, and Abilities Individuals must possess these knowledge, skills and abilities or be able to explain and demonstrate that the individual can perform the duties and responsibilities of the job, with or without reasonable accommodation, using some other combination of skills and abilities. The individual is expected to follow College work rules and policies. Demonstrated knowledge of issues, trends, and best practices used in student success and Guided Pathways in- and out-of-class work. Ability to work as a member of a team, time and task oriented, and possess a positive change agent spirit. Ability to provide positive leadership through problem-solving, relationship-building, effective listening, balancing multiple objectives in an environment of constant change and working successfully with minimal supervision. Experience in managing federal grants, including reporting, fiscal oversight and regulatory compliance. Strong interpersonal, communication and public presentation skills. Must be able to communicate effectively in individual and group settings. Ability to promote systemic change that leads to increased student success, retention and engagement. Ability to effectively perform and manage multiple projects and prioritize workload to meet varying deadlines. Ability to work cooperatively with and contribute to a diverse workplace through ideas or experience. Ability to effectively utilize common Microsoft applications (Word, PowerPoint, and Excel) required; experience with database (e.g., Access) and reporting software (e.g., Argos) preferred. Ergonomic Requirements Regular office hours are established between 8 am – 5 pm during the workweek. A flexible work schedule, including nights and weekends, may be necessary due to the nature of the responsibilities.Incumbent must be able to function effectively indoors in an office environment engaged in work of primarily a sedentary nature. Requires the ability to work at a workstation for extended periods. Requires to write, read written materials and computer screens, and ability to use telephonic conversations. Occasional lifting up to 25lbs. All individuals are required to perform essential functions with or without reasonable accommodation. Minimum Requirements Education: Bachelor’s degree in a discipline offered by Central Oregon Community College.

Experience:Three years’ experience in any combination of the below: Experience in leading collegewide student success initiatives, with an emphasis on faculty engagement. Experience administering complex grants, including fiscal oversight, regulatory compliance or grant reporting. Project management experience in a higher education setting. Equivalency Statement The College recognizes the value of skills and knowledge gained outside of formal higher education and paid employment. Applicants who do not meet minimum qualifications but present other qualifications or experience equivalent to those required will be considered and are encouraged to apply. To qualify under equivalency, applicants must indicate how they qualify by responding to the supplemental question presented during the application process.All employees are required to successfully complete and pass a background screen, which includes a criminal history check. Preferred Qualifications Education: Master’s degree

Experience: Leadership for or active engagement in implementing Guided Pathways. Experience in a community college setting. EEO Statement The goal of Central Oregon Community College is to provide an atmosphere that encourages our faculty, staff and students to realize their full potential. In support of this goal, it is the policy of Central Oregon Community College that there will be no discrimination or harassment on the basis of age, disability, sex, marital status, national origin, ethnicity, color, race, religion, sexual orientation, gender identity, genetic information, citizenship status, veteran or military status, pregnancy or any other classes protected under federal and state statutes in any education program, activities or employment. Persons with questions about this statement should contact Human Resources at 541.383.7216 or the Vice President for Student Affairs at 541.383.7211.
This policy covers nondiscrimination in both employment and access to educational opportunities. When brought to the attention of the appropriate parties, any such actions will be promptly and equitably responded to according to the process outlined in general procedures sections N-1, N-2, or N-3.

In support of COCC’s EEO statement, bilingual fluency in English and Spanish is considered a plus, along with experience working in a diverse multicultural setting. Supplemental Questions

Required fields are indicated with an asterisk (*).

* What is your highest level of education? No High School Diploma or GED High School Diploma or GED Professional Certification or License (not a degree) Associates Degree Bachelors Degree in Progress Bachelors Degree Masters Degree In Progress Masters Degree Ph.D. in Progress Ph.D. J.D. M.D. Other Doctorate Level Degree * Please describe how you meet the minimum of three years’ experience in any combination of: 1. Experience in leading collegewide student success initiatives, with an emphasis on faculty engagement; 2. Experience administering complex grants, including fiscal oversight, regulatory compliance or grant reporting; 3. Project management experience in a higher education setting.

(Open Ended Question)

* The College recognizes the value of skills, knowledge, and experience gained outside of formal education and paid employment. Applicants who do not meet minimum education and/or experience requirements but possess other qualifications or experience they feel are equivalent are encouraged to apply. Check the applicable box(es) below and explain in the next question why your feel your education/experience should be considered equivalent. I meet all minimum requirements (education and experience) listed for this position. I do not meet the minimum education degree requirement(s). For example, the position requires a Bachelor's degree, I have an Associate's degree. My degree is not in the required stated area(s). For example, the position requires a Bachelor's degree in Accounting, I have a Bachelor's degree in another area. I have less than the minimum years' experience in the area(s) required. * As a follow up to the previous question, explain how your education/experience should be considered equivalent to the minimum requirements. If you feel you meet all the stated minimum requirements, please put N/A.

(Open Ended Question)

In support of COCC’s commitment to diversity, equity, and inclusion, bilingual fluency in English and another language is considered a plus: Please list any languages other than English in which you are fluent (read and write)

(Open Ended Question)

* The College is NOT able to support Visa applications for this position. Applicants must already be eligible to work and have the ability to arrive in the United States without the College’s support to be considered for this position. Are you, or will you be eligible to work and have the ability to arrive in the United States without the College’s support by the start date of this position? Yes No * COCC employees must work and reside in the state of Oregon at the time their work is being performed. Are you, or will you be residing in the state of Oregon by the start date of this position? Yes No * Are you a U.S. military veteran? COCC provides qualifying veterans and disabled veterans with preference in employment. To receive veterans' preference in this recruitment process, you must upload your DD214 and 215 (215 if applicable) or certification that you expect to be honorably discharged from the military within 120 days of certifying veteran status as supporting documentation. You will have the opportunity to upload the document(s) in the next step of this application process. Yes, I am a veteran No, I am not a veteran If you have identified yourself as a qualified veteran or disabled veteran by submitting your DD214 and DD215 (if applicable) form(s) as proof of veteran status, please describe any transferable skills earned during your military service that you feel relate to the requirements/preferences of this position.

(Open Ended Question)

* Background checks are required for all employees of COCC. Should an offer of employment be made to you and accepted by you, you will receive an email from COCC / HireRight Screening requesting your consent and basic information to complete the check. The offer of employment will be conditional upon satisfactory completion of the criminal background check. Confirmed findings on a criminal background check will not automatically disqualify you from being hired into a position. Results are evaluated on a case-by-case basis, considering the job responsibilities and other risk factors. Additional information regarding COCC’s criminal history check policy can be found online in the General Procedures Manual, Section HR-2-1. Please indicate here if you will provide consent to the criminal history check when requested by the College Yes, I will provide my consent when requested No, I will not provide my consent when requested Required Documents Required Documents Resume/Vitae Cover Letter College Transcript 1 (unofficial) Optional Documents Letter of Recommendation 1 Letter of Recommendation 2 US Military DD 214