The Training Grant Coordinator will support the Office of Trainee Affairs (OTA) and Human Resources (HR) and center-specific program coordinators as applicable in administering and coordinating training grants within the Abigail Wexner Research Institute (AWRI). This individual will be responsible for full life cycle support of training grant awards to NCH including pre- and post-submission activities. In addition, they will ensure compensation and benefits are appropriately set up within the HR System for training grant recipients. The individual will also develop and provide training grant education to principal investigators (PIs) on training grant requirements and to award recipients regarding the HR implications for accepting the award, as applicable.
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Here, Diversity, Equity and Inclusion are integrated into our core values and practices. We are passionate about building, sustaining and evolving an inclusive and equitable environment. We are seeking individuals who live these values and want to share their experiences and efforts in support of our collective mission.
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Responsibilities Creates and manages effective systems and processes to track and report training grant specific metrics including, but not limited to; Graduate student and postdoctoral fellow outcomesNumber of faculty on training grantsNumber of NIH supported traineesPostdoctoral fellow candidate pool demographic data Individual awardee funds (track expenses)Training requirements for awardeesCreates and distributes information on training grant submission requirements to help educate interested faculty. Assists with training grant preparation:Creates tables (X-train software)Creates and maintains institutional support documents and sectionsTrain administrative professionals on training grant preparation/supportLiaison between SPO and grant submitting teamCollaborate with OSU in gathering necessary dataAssist with progress report preparationAssist with the advertising and recruitment effort for training grant opportunitiesWorks with Marketing to create a streamlined centralized location for all training grant opportunities Develops and deploys strategies to ensure a diverse candidate pool for training grant opportunitiesStreamlines the training grant application process between OSU/NCHNetworks and shares opportunities with othersNavigates NCH HR Systems and provides HR support for training grant recipientsManages trainee appointments on training grantsDetermine compensation and supplemental pay associated with various types of training grants and educates recipients on implications as needed Navigates OSU/NCH employment issuesManage trainee grant awardee benefits as applicable, including defining funding source for fringeManage start and end dates, communicate with payrollAssists with trainee housing/transportation optionsSchedule trainees for Research Orientation and orientation with OTA. Creates specific onboarding/orientation material for training grant recipients.Assists with managing the NCH performance review requirement for training grant awardeesTracks and distributes updated NIH policy statements and/or changes impacting training grant awards to relevant parties.Oversight of subawards and contracts between NCH/OSU on training grants – track timing, liaison with SPO, ensure timely grant activation, provides assistance in determining allowable budget variancesContributes as appropriate to other NCH projects and initiatives, particularly projects with the department.Designs and manages databases, spreadsheets, flowsheets, and assessment plans as needed.Other duties as assigned. QualificationsREPORTING RELATIONSHIPS Reports to: Human Resource Business Manager (Research) and dotted line to the Associate Director of the Office of Trainee Affairs.
KNOWLEDGE , SKILLS AND ABILITIES REQUIRED
Requires a Bachelor's degree – preferably business, administration, or human resources related. Master's degree preferred. Three to five years’ experience in grant management and proposal development. 1-2 years of experience in human resources desirable. Strong critical thinking skills and ability to manage multiple deadlines and projects required. Strong interpersonal skills and excellent verbal and written communication skills required. Attention to detail and ability to proactively make decisions and execute tasks/projects within a complex environment with minimal supervision. Competence in personal computing and intermediate competence in the use of Microsoft Office software.
MINIMUM PHYSICAL REQUIREMENTS
Sitting Constantly Talking on phone/in person Frequently Typing on a keyboard Constantly Standing/walking Occasionally
The above list of duties is intended to describe the general nature and level of work performed by individuals assigned to this classification. It is not to be construed as an exhaustive list of duties performed by the individual so classified, nor is it intended to limit or modify the right of any supervisor to assign, direct, and control the work of employees under his/her supervision.
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