About the role

The Transportation Coordinator will be responsible for the daily execution of freight management from working closely with Global procurement in managing LSPs, contract allocation, up to verifying freight invoices against contracted volume and rate. The Transportation Coordinator also serves as SPOC on daily freight issues/enquiries from sites, regional and other departments (i.e. commercials, finance, and regional SC team).

 

Key responsibilities include

To check, validate and ensure freight invoices are captured in VIM (SAP) for all sites against contracted LSP* To do check and balance for each framework created prior to the new contract expiry of each LSP. To create new LSP framework in VIM (SAP) each time new contract onboard from Global Logistic To follow-up communication with LSP (contract and spot) on monthly SOA and invoice received. To communicate with LSP to ensure dispute/ rejected invoices are corrected in a timely manner. To review and organize meeting with LSP on dispute invoices matters To create LSP dispute invoices report for performance review To participate in the ‘LSP Contract Awarding’ session for both Intra Asia and long-haul (estimated 2 times in a year). To submit SAP master data request for new LSP onboard. To support and ensure booking requirements are met by BC's appointed LSP & 4PL onboarding. To tackle and mitigate any shipment interruptions prior to booking request i.e. equipment shortages, shipping schedule availability, LSP non-performance, LSP dispute the contract agreement. Close coordination with the Global Logistic sourcing team on contractual freight information i.e. freight rates, equipment shortages and information visibility. Freight data compilation for monthly Freight Management accrual report. Monthly report LSP invoices validation (PO & non-PO) against framework created To compile data for the new FY APAC freight budget review (annually). Monthly accrual report for Freight Management. To source and coordinate ‘spot rate’ requests as and when required. *Spot rate is applied for lanes that are not in the contracted list. To source, provide freight details and coordinate LCL shipment requirements. To source, provide freight details and support for airfreight shipment requests as and when required. To engage and coordinate ‘cake shipments’ (inbound) requests via 3rd party suppliers to Batam. SPOC to support and feedback on freight enquiries (from commercial, CS and SCM) as and when required. To participate in the monthly “Freight Management” and weekly “BC US/ NAFTA” meeting calls. Regularly interpret information related to each request/email: gather additional information as needed Support continuous improvement projects related to Freight/Transport activities as needed

 

About you

Bachelor/Diploma degree in SC/Logistics, business administration Demonstrated understanding of Logistics processes & market, trends and its financial levers Proficient in English (oral & written) and (preferably) one local/Asian language. More than 5 years’ experience in Transportation/Freight and Distribution and/or related field Minimum 5+ years of relevant experience in a matrix organization, ideally within high volume Manufacturing, Distribution or B2B organization Deep knowledge of the SC/Logistics, Transport & Warehousing processes Experience in logistics operations function  Knowledge of customs & international export/import policies Recommending effective solutions to enhance Logistics performance. Adopting a right first time mentality Proficient in MS Office Suite and Google (Gmail, Drive, Calendar) tools Proven ability to multitask & prioritize in an extremely high volume/fast paced environment Proven ability to process variable inputs to clarify/follow up on incomplete & ambiguous information Proven ability to take initiative, overcome obstacles, solve problems and deliver consistent results Ability to be a self-starter and work autonomously, as well as be part of a successful Team Excellent communicator; good verbal and written communication skills Takes ownership, proactive in communication Experience in crisis or incident management