About the Company CityServiceValcon, LLC (CSV) was founded in 1932 and has a 90-year history of exemplary customer service. It joined the NorthStar Energy family of companies in March 2022. The company’s mission is to build a safe and balanced environment for its 200 employees while providing innovative and high-quality products to its customers. CityServiceValcon is a market leader in fuel distribution across multiple product lines offering wholesale ground and aviation fuel programs from top national brands and independent refiners. Commercial products including propane, proprietary card lock, bulk fuel, and lubricants are distributed from its multiple locations across Washington, Idaho, Montana, and Wyoming. The company serves customer needs in aviation, trucking, agriculture, mining, construction, government, and residential homes. CityServiceValcon’s experienced and long-tenured management team is committed to optimizing the business and has a track record of successful growth. About the Position We are looking for a Transportation Admininstrative Assistant to provide administrative support to the Transportation Department. It focuses on maintaining accurate records, supporting compliance efforts and assisting with scheduling and documentation. The assistant collaborates with driver managers, fleet management, and external vendors to ensure smooth and efficient operations. You’ll report to the Director of Transportation, working out of our Kalispell, MT location, focusing on these key responsibilities: + Maintain and organize records related to transportation operations. + Assist in compliance documentation and regulatory reporting. + Support scheduling and logistics coordination. + Coordinate with external vendors for repair and maintenance services. + Process and audit transportation-related documentation. + Utilize TMS software for data entry, tracking, and reporting. + Assist with onboarding documentation and training coordination. + Prepare internal communications and maintain company policies. + Other duties as assigned. Requirements + Associate degree in Business Administration or related field, or equivalent work experience. + 3 years previous experience in an Administrative Assistant role. + Proficiency with Microsoft Office Suite and transportation management systems (TMS). + Strong organizational and time management skills. + Excellent written and verbal communication skills. + Familiarity with DOT regulations (preferred). + Attention to detail and ability to manage multiple tasks. + Commitment to provide outstanding customer service. Key Attributes + Outgoing and energetic personality. + Great interpersonal communication skills. + Excellent problem-solving skills. + Strong attention to detail. + Ability to remain calm under pressure. + Team player + Detail Oriented Benefit Highlights + 2 Weeks’ Paid Time Off/year + 5 Days of Sick Leave/year + Medical/Dental/Vision Insurance + Employer paid Basic Life, AD&D, and Long-term Disability Insurance + 4% 401K Retirement Account Match + Additional 3% Discretionary Contribution + 6 Holidays/year + Fuel, Propane, Lubricants Discount Additional information CityServiceValcon, LCC is an equal opportunity employer. It is our policy that all decisions involving any aspect of the employment relationship will be made without regard to race, religion, color, national origin, age, sex, genetic information, the presence of a sensory, physical, or mental disability, or on any other basis protected by federal, state, or local law.