Transportation Specialist Department: Transportation / Warehouse Reports to: Department Manager Location: Buffalo Full-Time: Monday – Friday Pay Schedule: Weekly Pay Non-Exempt: Compensation starts at $37,440- $43,680 yearly depending on experience Benefits: Begin the first day after the first two full months of employment ****The salary range reflects the anticipated compensation for the role and may vary based on several factors, including experience, education, specific skill sets, tenure, and overall fit. We value each person’s contributions and understand that every role has unique requirements that influence compensation; however, different roles may require different levels of expertise and qualifications, which can affect compensation. While we strive to maintain fairness and consistency across the organization, differences in responsibilities, qualifications, and market conditions may result in varied compensation levels. Our goal is to ensure that compensation remains equitable, aligned with the demands of each position, and reflective of each employee’s unique value. Position Summary The Transportation Specialist is responsible for the efficient and timely delivery of mail and packages to clients and customers. This role involves coordinating transportation schedules, ensuring compliance with safety regulations, and maintaining accurate delivery records. The specialist will also be responsible for vehicle maintenance and handling any logistical challenges that may arise during delivery routes. Essential Duties The essential functions include, but are not limited to, the following: Mail and Package Delivery + Deliver mail and packages to specified locations in a timely and efficient manner. + Verify delivery information and ensure accurate and complete deliveries. + Obtain signatures and delivery confirmations as required. Route Planning and Scheduling + Plan and optimize delivery routes to maximize efficiency and minimize delays. + Coordinate with the Transportation Manager to adjust schedules and routes as necessary. + Monitor traffic and weather conditions to anticipate potential delays and adjust plans accordingly. Vehicle Maintenance and Safety + Conduct regular inspections of delivery vehicles to ensure they are in good working condition. + Report any vehicle issues or needed repairs to the Transportation Manager. + Adhere to all safety protocols and regulations while operating delivery vehicles. Record Keeping and Reporting + Maintain accurate records of deliveries, including time of delivery, recipient information, and any issues encountered. + Prepare and submit daily delivery reports to the Transportation Manager. + Handle any customer inquiries or complaints related to deliveries professionally and promptly. Compliance and Regulations: + Ensure compliance with all relevant transportation and postal regulations. + Stay updated on changes to postal regulations and company policies. Minimum Qualifications + High school diploma or equivalent. + Previous experience in mail delivery or a related field is preferred. + Experience in route planning and logistics is a plus. + Strong organizational and time management skills. + Excellent communication and customer service skills. + Ability to navigate and use GPS and other route planning tools. + Basic mechanical skills for vehicle maintenance. + Valid NYS driver’s license with a clean driving record. + Any relevant postal or delivery certifications are a plus. Decision Making May contribute to business and operational decisions that affect the department. Decisions that address non-routine questions and situations often require investigation and research of precedents. Uses patterns, trends, and precedents to analyze situations and determine an appropriate course of action or approach to solving problems. Independence of Action Work progress is monitored by the supervisor/manager. The incumbent follows precedents and procedures, may set priorities, and organizes work within general guidelines established by the supervisor/manager. People Management Not responsible for supervising others. Physical Demands and Work Environment The physical demands described here represent those that an employee must meet to perform the essential functions of this position successfully. + Ability to drive for extended periods. + Primarily works outside, with frequent exposure to varying weather conditions. + Good physical stamina and ability to work in various weather conditions. + Work is performed in a warehouse or production facility environment. + May be exposed to varying temperatures, noise, and dust. + Must be able to lift 50 pounds, push 800 pounds on a load-bearing cart, carry 25 pounds, and pull 200 pounds. + Must be able to use hand tools, pallet jacks, and forklifts. + It requires frequent standing, walking, crouching, bending, kneeling, lifting, and using repetitive motions of hands or wrists; finger, grasp, handle, or feel; reach with arms and hands for extended periods. Note This job description in no way states or implies that these are the only duties to be performed by this position's employee(s). Employees will be required to follow any other job-related instructions and perform any other job-related duties requested by anyone authorized to give instructions or assignments. All duties and responsibilities are essential functions and requirements. They are subject to possible modification to accommodate individuals with disabilities reasonably. Immediate Mailing Services, Inc. is an equal-opportunity employer and values diversity. Immediate Mailing Services, Inc. is a drug-free workplace that complies with applicable ADA regulations. Immediate Mailing Services Inc. is an Equal Opportunity-Affirmative Action Employer – Minority / Female / Disability / Veteran / Gender Identity / Sexual Orientation / Age/ Immigration status. Immediate Mailing Service Inc. is committed to diversity and inclusion. We seek employees and customers from all backgrounds to join our teams, and we encourage them to bring their authentic, original, and best selves to work. Our employees are expected to do the same. All employment decisions are based on qualifications, merit, and business needs. The company is an equal opportunity employer, a drug-free workplace, and complies with ADA regulations as applicable, including Veterans Disabled. To perform this job successfully, the employee(s) will possess the skills, aptitudes, and abilities to perform each duty proficiently. Some requirements may exclude individuals who pose a direct threat or significant risk to their health, safety, or others. The requirements listed in this document are the minimum levels of knowledge, skills, or abilities. This document does not create an employment contract, implied or otherwise, other than an at-will relationship.