About Marsh McLennan Agency Midwest
Marsh McLennan Agency’s Midwest Region is a full-service brokerage providing business insurance, employee benefits, private client insurance, and retirement services to businesses and individuals across the country. MMA Midwest  is consistently recognized as a top workplace, attracting and retaining its insurance talent by rewarding expertise and investing in career development. Colleagues enjoy an award-winning culture that fosters a highly productive and results-driven working environment.

The Travel and Expense Coordinator will manage travel arrangements and expense report processing for select colleagues. They will be responsible for supporting the coordination of travel plans through our agency’s online travel service. They will also be obtaining, managing, and organizing the necessary receipts for processing expense reports through our online expense reporting system. This individual will ensure all travel and expense activities are carried out efficiently and in accordance with company policies.

Travel Coordination

Books domestic and international travel for select colleagues, including flights, accommodations, transportation and other travel-related services

Ensures travel arrangements are cost effective, within company policy, and align with colleagues’ preferences

Communicate travel itineraries, confirmations, and any necessary travel documentation to colleagues

Handles changes or cancellations of travel plans as needed
 

Expense Management

Processes expense reports for select colleagues using our expense reporting system, ensuring accuracy and compliance with company policies

Obtains and verifies all necessary receipts and documentation for expenses submitted

Reconciles corporate credit card statements and resolve any discrepancies

Processes payments related to expenses in a timely manner
 

Policy Compliance

Maintains a thorough understanding of the company’s travel and expense policies

Ensures all travel and expense activities company with internal policies and external regulations

Provides guidance to colleagues on expense submission and travel policy adherence
 

Communication and Reporting

Serves as the primary point of contact for travel and expense-related inquiries

Generates and analyzes reports on travel and expense activities, identifying areas for cost savings or process improvements

Liaises with vendors and service providers to resolve issues or discrepancies
 

General Office Support

Supports the Insurance Support Coordinators as needed

Supports Office and Facilities Supervisor as requested

Required

High school diploma or equivalent required
 

Preferred

Associate or Bachelor’s degree in business administration, finance or related field

Experience in a similar role particularly in travel booking and expense management

Experience using Concur or similar expense management software

Proficiency in Microsoft Office Suite, particularly in Excel
 

A Great Place to Work. A Great Place to Perk.

Recognized for workplace culture by the likes of Fortune Magazine, The Chicago Tribune and more, our colleagues enjoy an environment that fosters creativity as well as individual and organizational growth. A small sampling of the benefits our colleagues enjoy include:

Medical, dental, vision, 401K benefits and more

The flexibility to work at home or an office

A paid day off to volunteer and company-organized volunteer events

Up to $1,000 per year in matching charitable donations

Up to $750 per year in wellness rewards

A company-wide mentality that you can never appreciate your co-workers too much
 

Who You Are is Who We Are

MMA Midwest has created an award-winning culture largely due to meeting our colleagues where they are, celebrating their differences and building an inclusive environment. We challenge ourselves to create a workplace where our colleagues feel not only welcomed, but feel they belong; where we not only embrace diverse perspectives and opinions but seek them out; and where we ask not how a colleague fits our culture, but what they add to it.
 

Marsh McLennan and its affiliates are EOE Minority/Female/Disability/Vet/Sexual Orientation/Gender Identity employers.

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