Description

The person to fill this role will have processing experience, but also full-cycle AP experience, to include research, reconciliations, 3-way match, and the ability to track down approvals for payments.

The accounts payable specialist responsibilities include the processing of incoming invoices, but will perform routine accounting tasks, as needed.

-Review all invoices and check requests for appropriate documentation and approval, prior to payment.

-Process high volume 3-way match invoices (4,000 invoices per month for the 6-8 person team)

-Prioritize invoices according to cash discount potential and payment terms.

-Respond to all vendor inquiries.

-Reconcile vendor statements, research and correct discrepancies.

-Maintain files and documentation thoroughly and accurately, in accordance with company policy and accepted accounting practices.

-Sort and distribute incoming mail.

-Assist in month-end closing.

-Assist with other projects as needed.

-Provide back-up support for other admin functions as needed.

Accounts Payable Specialist performs a variety of responsibilities including the accurate and timely processing of invoices, scanning and uploading documents to systems and the preparation of journal entries, account analyses and reconciliations in accordance with company accounting policies.

-Enters invoices timely and accurately; high volume processing (50+ per day)

-Ensures proper approval of invoices in accordance with company payment approval policies

-Prepares required reports timely and accurately

-Corresponds with both internal and external customers, responding promptly to requests

-Processes mail, scans documents and completes filing

-Maintains department electronic and paper files

-Communicates effectively with AP team, AP lead and AP supervisor

Additional Skills & Qualifications

MUST

-3+ years AP experience - processing, reconciling, doing expense reports, researching.

***Looking to have someone long term - the UK business is not going away.

PLUS

-Oracle

-AR experience (this role is AP only, but having the AR exp helps)

-Degree in related field.

-Avantis

-10-key

-Cass

-BOSS

-Transpay

More:

-Strong work ethic, details oriented, professional demeanor, reliable.

-Possess strong organizational and time management skills.

-Strong problem solving skills, basic accounting principles knowledge.

-Documentation, research, resolution, data analysis and multi-tasking skills.

-Thorough knowledge of AP/General Ledger systems and procedures.

-Effective verbal and written communication skills.

Pay and Benefits

The pay range for this position is $23.00 - $27.00

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a hybrid position in Northbrook,IL.

Application Deadline

This position will be accepting applications until Jan 22, 2025.

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\n \n About Aston Carter:\n

Aston Carter provides world-class corporate talent solutions to thousands of clients across the globe. Specialized in accounting, finance, human resources, talent acquisition, procurement, supply chain and select administrative professions, we extend the capabilities of industry-leading companies. We draw on our deep recruiting expertise and expansive network to meet the evolving needs of our clients and talent community with agility and excellence. With offices across the U.S., Canada, Asia Pacific and Europe, Aston Carter serves many of the Fortune 500. We are proud to be a ClearlyRated Best of Staffing® double diamond winner for both client and talent service.

\n Diversity, Equity & Inclusion\n

At Aston Carter, diversity and inclusion are a bridge towards the equity and success of our people. DE&I are embedded into our culture through:

\n Hiring diverse talent\n Maintaining an inclusive environment through persistent self-reflection\n Building a culture of care, engagement, and recognition with clear outcomes\n Ensuring growth opportunities for our people\n

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

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If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing process due to a disability, please email astoncarteraccommodation@astoncarter.com for other accommodation options.

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