Administrative Assistants perform work of a clerical nature, providing office support under direct supervision. Work is typically repetitive and follows consistent practice and established procedure. They consult with supervisors for most decisions outside of standard operating procedures.

The UVA Northern Virginia team is seeking an Administrative Assistant to support office operations at our new co-learning space in Fairfax, Virginia. This role will support the Office Manager by maintaining a welcoming environment, running the front reception desk and ensuring smooth daily operation primarily during evening and weekend hours in a part-time capacity. 

Launched as part of UVA’s 2030 Great and Good Strategic Plan, the mission of UVA | Northern Virginia is to connect Grounds in Charlottesville with Northern Virginia and vice versa. UVA reimagined how the academic rigor of Charlottesville could be channeled north to create UVA | Northern Virginia – a knowledge tap of educational programs, research, mentorship, and events to support Northern Virginia working professionals in parallel with their careers. UVA | Northern Virginia is the center point of UVA’s efforts to better serve the commonwealth by bringing new and existing academic programs across disciplines and modalities – in-person, online, and hybrid – to Northern Virginia. 

Key Responsibilities 

Oversee the front desk serving as the primary point of contact for visitors, students, faculty and staff providing support and answering questions as needed.  Monitor and maintain security (facility access), cleanliness, and functionality of classrooms, office spaces, and common areas during shifts.  Assist in setting up and breaking down events, meetings, classes, etc. Ensure AV and other technology equipment are in working order and set up.  Assist with classroom, desk and space and reservations.  Answer phones, maintain records and office correspondence.  Additional projects and responsibilities as needed.  

Required Qualifications 

Strong communication and customer service skills.  Strong written and verbal skills.  Detail-oriented with strong organizational skills.   Proficiency with Microsoft Office Suite Works well on teams and self-directed during unsupervised shifts.  Ability to work flexible hours including weekends and evenings. 

Preferred Skills  

Experience in public-facing roles.  Ability to troubleshoot basic technology equipment issues 

This is a wage position which is not eligible for leave or other benefits and is limited to 1500 hours of work in a year. For more information, refer to the Wage Employment link: http://uvapolicy.virginia.edu/policy/HRM-029.

To apply, please submit an application online at https://jobs.virginia.edu and attach a current CV/Resume and Cover Letter. Search on requisition number: R0068117. Applications must be received no later than January 31st at 11:59p.m EST.

The University will perform background checks on all new hires prior to employment.

Position Compensation: $22.00 Hourly

Questions related to the application process may be directed to Brandi Shifflett, Sr. HR Specialist at brc2s@virginia.edu

MINIMUM REQUIREMENTS

Education: High School Diploma
Experience: None
Licensure: None
 

The University of Virginia, including the UVA Health System which represents the UVA Medical Center, Schools of Medicine and Nursing, UVA Physician’s Group and the Claude Moore Health Sciences Library, are fundamentally committed to the diversity of our faculty and staff.  We believe diversity is excellence expressing itself through every person's perspectives and lived experiences.  We are equal opportunity and affirmative action employers. All qualified applicants will receive consideration for employment without regard to age, color, disability, gender identity or expression, marital status, national or ethnic origin, political affiliation, race, religion, sex, pregnancy, sexual orientation, veteran or military status, and family medical or genetic information.