Vital Records Clerk Print (https://www.governmentjobs.com/careers/adams/jobs/newprint/4834769) Apply  Vital Records Clerk Salary $45,070.74 - $63,099.04 Annually Location Commerce City, CO Job Type Regular Full-time Job Number 06935 Department Public Health Department Division Public Health Admin Opening Date 02/14/2025 Closing Date 2/28/2025 11:59 PM Mountain Our Mission At Adams County, our team members engage in top-notch opportunities to grow and expand their impact. We cultivate an inclusive and innovative culture where diversity matters! Diversity, Equity & Inclusion (DEI) is a core cultural competency at Adams County, and we actively seek and welcome applicants that bring diverse experiences and value inclusion. Cultural Competencies/EEO Adams County is an equal opportunity employer. We strive to have a workforce that reflects the community we serve. No person is unlawfully excluded from employment opportunities based on race, color, national origin, ancestry, religion, creed, sex, sexual orientation, gender expression, gender identity, age, disability, genetic information, veteran status,marital status or any other legally protected characteristic. Position classification Onsite -- Job duties and expectations require employee to be regularly scheduled onsite. + Description + Benefits + Questions What Success Looks Like In This Job Adams County Health Department (https://adamscountyhealthdepartment.org/) (ACHD) is a newly formed organization as of 1/1/2023 and a part of Adams County Government. As of 6/1/2023 it is composed of 6 divisions (Performance and Business Excellence, Health Equity and Strategic Initiatives, Epidemiology and Data Science, Nursing, Environmental Health, Nutrition and Family Health), 200 staff, and has an annual budget of roughly 30M. Hours, Location, Travel: + Hours: Typical work hours are 8am – 5pm but may vary based on the needs of the organization. + Location: This position is based out of the South Platte Crossing office in Commerce City, CO. + Travel: The incumbent of this position should expect to travel up to 0-10% of the time between Adams County sites and other locations. Primary Responsibilities for Success Performs general and routine administrative and customer assistance duties including forms processing, data entry, cash balancing, and record keeping related to the registration and issuance of birth and death records, home births and the issuance of burial permits within the Adams County Public Health Department. Examples of Duties for Success + Performs all duties and activities related to the processing and issuance of certified copies of birth/death certificates, fetal death certificates and records, pursuant to laws, regulations, and standards set by the Colorado State Registrar. + This position will be required for the oversight of the intake, quality assurance and registration of Adams County home births and fetal death certificates enforcing of the State laws, regulations and policies. + Examine certificates and records for accuracy and completeness and make corrections or resolve discrepancies, if possible. + Responds to requests for birth and death certificates and disposition permits via the email, telephone, mail, fax and in person. + Accesses on-line CDPHE vital statistics records; verify qualifications of recipient. + Issues permits to funeral homes and mortuaries for disposition (burial, cremation, etc.) + Manage and balance cash transactions associated with the issuance of records. By assuring appropriate fees are collected, receipts are issued, and daily reports are run and reconciled as appropriate. + Performs routine clerical duties related to the issuance and processing of certificates and permits such as answering phones, emails, typing, searching files, filing, data entry, and record keeping. + Maintain statistical records and quality assurance of transactions. + Maintains and updates forms and records as needed, prepares reports and tracking information. + Completes trainings identified as appropriate for this level employee. Emergency Preparedness Duties + Employee responds, as required, to support public health emergencies, incidents and events. Employee participates in all exercises and drills on emergency preparedness, as required. Complete training identified as appropriate for this level of employee Additional Duties + Maintain sensitive and confidential client information according to HIPAA policy. + Performs other duties as assigned and required. Qualifications for Success + Modern office practices and procedures. + Operation of standard office equipment including fax machines, copiers, and computers. + Basic mathematical calculations. + Establish and maintain effective working relationships with other Adams County Health Department employees, representatives of other agencies and organizations, and members of the community. + Effectively communicate verbally and in writing to exchange general information and follow written or verbal instructions. + Acquire and retain knowledge of policies, procedures, and CDPHE regulations related to vital statistics. + Organize and prioritize work and complete assignments in an accurate and timely manner. More Qualifications for Success Education: + Requires graduation from high school or equivalent to the completion of the twelfth grade. Experience: + At least two years of general office or customer service experience required. + Ability to speak Spanish preferred License/Certifications: + Certification as a Deputy Registrar through the Colorado Department of Public Health and Environment (CDPHE) within six months. + Complete 8 hours of annual training through CDPHE. + Must possess Colorado Driver’s License with proof upon hiring. Following all policies and procedures set forth by Adams County Health Department. Other Qualifications: + Must pass criminal background check. + Must pass pre-employment test through Test Gorilla service. Instructions will be sent once candidates have passed through the initial screening process. HIPAA Statement + Maintain sensitive & confidential client information according to the HIPAA policy confidentiality requirements. Adams County complies with Colorado’s Job Application Fairness Act (“JAFA”). JAFA prohibits employers from asking individuals to disclose their age, date of birth, or dates of school attendance or graduation on an initial employment application. However, additional application materials such as certifications and transcripts containing this information may be required for certain positions; if such additional materials are requested, applicants may redact information that identifies the applicant’s age, date of birth, or dates or attendance or graduation. Adams County provides a comprehensive benefits package to employees that goes above and beyond what is offered at most organizations. Clickhere (https://youtu.be/ILAvllPaGb4) to watch our video about why Adams County is an Employer of Choice! Benefits You Expect: + AFLAC Supplemental Medical Insurance + Basic Term Life & Optional Term Life Insurance + Deferred Compensation Plan + Dental/Vision/Medical Plans + Generous Vacation/Sick leave + Long-Term Disability + Retirement Plan + Short-Term Disability Plus some you might not expect: + Employee Assistance Program + Employee Fitness Center + Employee Health Clinics + Flexible Work Schedules + Recreation Center Discounts + Training & Tuition Reimbursement Programs + Wellness programs + Lactation friendly certified workplace 01 Please be aware that your cover letter and resume will not be accessed in the initial screening process, so you must complete your application and supplemental questions with as much detail as possible. Any personally identifiable information (PII) such as name and address will be redacted from applications that meet the minimum screening requirements and are forwarded to the hiring manager. If the hiring manager selects you to advance in the hiring process, your cover letter and resume will then be accessible to the hiring team. Information provided on the application is used to determine if a candidate meets minimum qualifications. Only information provided at the time of the application being completed will be considered and additional information that is not listed on the application will not be considered when deciding if a candidate meets or does not meet the qualifications. Applicants are STRONGLY encouraged to include all information and details on their application. I understand and agree that only information provided at the time of my application will be used to determine if I meet the minimum requirements for this position. + Yes, I understand and agree + Yes, I understand but disagree. 02 This role requires a high school diploma or equivalent to the completion of the twelfth grade. Do you meet this requirement? + Yes + No 03 This role requires at least 2 years of general office or customer service experience. Do you meet this requirement? + Yes + No 04 Do you possess certification as a Deputy Registrar through the Colorado Department of Public Health and Environment (CDPHE), or have the ability to obtain within six months of hire? + Yes + No 05 This role requires a Colorado Driver's License with proof upon hiring. Do you or can you meet this requirement? + Yes + No 06 Do you speak another language? If yes, please list the language(s) and your proficiency level? Required Question Employer Adams County Address 4430 S. Adams County Parkway, Suite C4000BBrighton, Colorado, 80601-8213 Website http://www.adcogov.org/current-career-opportunities Apply Please verify your email addressVerify Email