Are you interested in assisting in all aspects of client event activities for the Western region of J.P. Morgan’s Private Bank? You will work on multiple event projects simultaneously, ranging from large events to intimate roundtable dinner discussions, with a strong emphasis in data management and working in our event management platform. You will play a support role in the event strategy and execution for the region bringing creative ideas, suggested venues and proposed content to the market. The job demands interaction with colleagues on the global events team and the larger marketing group, bankers and product partners, and senior management so that we can ensure a consistent and distinctive experience for clients which underscores our business strategies. High pressured position demands strong communication skills, accuracy, long hours and some travel. 

The role reports to Head of West Region Private Bank Events, who is based in Los Angeles.

Responsibilities include:

Overall administrative support for the Western Region events team, including invoice and expense management (vendor setup in payment systems, invoice processing and tracking, etc.) Understanding business objectives and supporting senior members on the team in developing an event strategy that supports business goals  Management of confidential client data, various event budgets, calendars, and operational efficiencies  Assist with vendor relationships and maintaining contacts at venues Assist in researching event venues and obtaining event proposals Pre-event tasks such as briefing templates, production of name badges, place cards, menu cards, printed materials; seating assignments for events; packing and shipping of event supplies Post-event tasks such as final data management and event debrief documents Onsite event staffing which may include registration desk management, distribution of materials, oversight of presentations/AV needs, speaker handling, and coordination with vendors  Strong emphasis on data management by leveraging our events management platform to track events, manage RSVPs pre and post event and ROI analysis  Manage event email communications via our event management platform, including the invitation, reminders, and post event communications for the region Maintain event supplies inventory, ensuring all necessary items are in stock and well organized Thinking strategically with the ability to problem solve and offer creative solutions Liaising with other J.P. Morgan lines of business, in order to leverage and consolidate ideas, shared resources and cross sell event opportunities

Skills required:

Ability to multi-task and work under tight deadlines Excellent oral and written communications skills Ability to liaise with senior leadership Ability to be work late hours and travel  Strong proficiency in Excel, Word & PowerPoint A minimum of 2 years prior experience in event management related activities   Prior experience in financial services a plus