THE ALLSAINTS TEAM

At AllSaints we are in the business of feelings - making our customers feel cool and confident. If, like us, you believe in the power of a great outfit, we'd love to talk to you.

We're a global brand made up of a very diverse mix of talented people in a huge variety of roles. Our products are designed in house and made by a small number of suppliers and artisans around the world to sustainable standards.

We are a brand embarking on a very exciting plan and we are seeking new members of the team who want to contribute to this.

THE ROLE

The Executive Assistant/Office Manager provides high-level administrative support for the President of Wholesale to ensure they can efficiently accomplish key tasks and company initiatives. The EA keeps the executive’s communications, responsibilities, tasks, schedules, commitments organized so that they can easily access and prioritize the most important items to be reviewed/worked on without the executive having to sort through low-priority items. They seamlessly manage the executive’s calendar, including scheduling meetings, confirming appointments, writing itineraries, and coordinating transportation, while avoiding any conflicting arrangements. This role is also responsible for the smooth operation of the LA Studios office. Their role is crucial for creating a collaborative and productive work environment.

WHAT WILL I BE DOING?

Coordinate meetings, manage schedules, make appointments, arrange travel, screen, and delegate incoming calls, and provide other general assistance as requiredPrioritize and flex to the needs of the customer, and maintain a high-level of service standard in all client interactionsResponsible for maintaining and distributing meeting notes to attendees, with a focus on the follow-up action itemsPerform potentially confidential and complex administrative duties including putting together communications, memos, letters, creating/updating spreadsheets, and compiling presentationsBook travel and transportation to meet the planned agenda, to include the executive’s preferred arrangementsReconcile executive’s expenses, in adherence to company policyAct as a brand ambassador and build relationships with key contacts and partners in the Wholesale, Franchise, License, and Digi-Con divisionsAssist in showroom and office setup for Market weeks, to include coordinating meals and managing meetingsActive Participation in sales meetings and strategy sessions during MarketPrioritize and anticipate the needs of the executive and visiting clients by providing first-class customer service (i.e. providing coffee, ordering meals, etc.)Maintain excellent relationships with our Global Executive team, inclusive of LA and East London studios.Keep contracts and budget worksheets organized and available, including meeting decks, sales recaps, license partner contracts, and royalty reportsSupport in managing executive’s email, including but not limited to: organizing, drafting, filing, editing, and sending inbound and/or outgoing emails.Demonstrates basic familiarity with different wholesale channels, strategies, tools, trends and overall best practices.

Office Support:

Collaborate with the Wholesale and People & Culture department regarding company initiatives, team engagement, and calendaring for key dates, holidays, and special office events.Act as the primary point of contact and distributor for office communications to various departments, while maintaining a positive and professional demeanor.Provide project management support and maintain momentum on high-priority projects within both the Wholesale department and LA Studios office, including, but not limited to, resource planning, supporting the onboarding of business leaders reporting to the executives in the NA office, support event planning for team events, and strategy development for efficiencies among teamsRegularly assess the workspace for issues and ensure these are addressed with IT or maintenance as neededTake responsibility for screening incoming mail and directing to correct internal parties, and liaising with post office and couriers for outgoing mail as requiredUpkeep inventory of office snacks and supplies, while managing allocated budgetCoordinate scheduling for office maintenance services and vendorsAll other duties assigned

WHAT SKILLS WILL I NEED

Ability to participate in developing project scope, managing project schedules, and an instinct for collaboration, partnership, and building relationships with key stakeholdersInitiate in resolving problems as an independent workerSelf-started and self-motivated, and driven to deliver resultsDemonstrate keen attention to detail, adaptability to shifting schedules, and a commitment to efficiency and accuracy.Strong business acumen, understand how to support key business principles, strategies, and operations that drive successProficient in organizational skills (Calendar updates, meetings invites, cancellations, etc)Excellent verbal and written communicationWorks at pace, takes ownership of assigned tasksProven experience in a fast-paced environmentProven ability to handle confidential and sensitive information with discretion and integrity

EXPERIENCE

2+ years of experience in an administrative roleExperience supporting a high-level executive in a fast-paced environmentExperience with Microsoft Suite Products, Google, G Suite, and gmail as a professional e-mail service, and other relevant project management softwaresAbility to travel based on business needsAbility to work effectively across global time zones ABOUT THE LOCATION

Our North America region is made up of 71 retail locations across the U.S. and Canada, with our flagship store in New York City. We are primarily based out of our Los Angeles studios, bringing our brand’s iconic aesthetic to West Hollywood, CA.

WHAT WE STAND FOR

The Customer is the Boss We work as one proud team to get the best for our customers

One Team We are joined up and encourage others to share their ideas

We Do What We Say We Will We know our goals, and we work with clear outcomes in mind

We Are Responsible We are self aware, understand the impact we have on others and are positive about the future

BENEFITSHealth and Wellbeing Benefits

AllSaints offers employees regularly working a minimum of 30 hours per week comprehensive Health & Wellbeing Benefits. Eligible employees may also choose to enroll family members, including a legal spouse/ registered domestic partner.

Health & Wellbeing Benefits Plan include:

· Medical, Dental, Vision, and

· Flexible Spending Accounts (FSA) & Dependent Care Accounts

· Commuter & Parking Saving Accounts

· 401(k) Enrollment - Traditional 401(k)/Roth 401(k) with matching

· Paid Time Off & Sick Leave

· Enhance Paid Parental Benefits

· Voluntary Additional Life & Disability Coverage for Spouse and Child(ren)

· Basic Life and Disability

· Short/Long-Term Disability

· Employee Assistance Programs

· Personal Clothing Discount

. A mix of office work and working from home is available to team members who have positions that allow for them to work flexibly.

Note: Availability of the benefits are based on location & employment type and may have certain eligibility requirements. AllSaints reserves the right to amend or withdraw these benefits at any time.

#WeAreAllSaints

Our aim is to develop truly diverse teams and create an environment where everyone feels respected, valued and able to give of their best whilst contributing to the success of our brand.

We recognise the importance and strength of diversity and commit to providing equal opportunities to everyone in our employment and recruitment processes. We safeguard against any form of discrimination irrespective of gender, gender reassignment, marital status, race, ethnic origin, nationality, disability, sexual orientation, religion, gender identity, gender expression, transgender status or age.

Even if you feel you don’t tick all the boxes, we’d still very much like to hear from you. We want you to know that finding people who have a passion for our brand and are open to learning is incredibly important to us.

If you need any support or adjustments during your application, please get in touch with us and we are happy to help.

#LI-Hybrid