JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Your tasks:

Assist the Workspace Coordinator with operational activities in accounting, finance, maintenance, operations, vendor oversight, purchasing of material, equipment and supplies, and occupancy services. You will approach each activity with an eye to end-user experience and its enhancementProvide administrative support to the team and be able to manage their building’s daily operationsDevelop a close working relationship with key stakeholders/partners, landlord, managing agents and all of the facilities vendorsAssist in the management of all contractors on site to ensure they perform to the required standards (including inspection of vendors’ works)Assist in the procurement of vendors and services as requiredEnsure all office supplies and services are operating to expected standardsAssist in financial processes to ensure that all financial management requirements are completed in a timely and accurate mannerEnsure prompt and accurate management of purchase orders in the internal financial management platformAssist with the monthly accrual reports and help monitor the finance trackersConduct site inspections, assessments, regular audits and carry out safety procedures as well as all building procedures, ad-hoc duties and performance measuresAssist in the implementation of the property risk management programme and industry best practice operationsMaintain premises in neat and good working condition at all timesMaintain duplicate office keys in good orderSupport the implementation and monitoring of disaster recovering and business continuity plansFollow established escalation procedures and incident reporting procedures.Provide support for regular management reports and projects as requiredLiaising with other teams to provide a consistent and seamless experience to all location end users.

Your profile:

You are keen to develop within the workspace, spending time supporting a multidisciplinary team gaining knowledge and expertiseYou have experience in a coordinator role working within facilities, property management, hospitality or related fieldsYou work collaboratively as part of a team to solve problems with professionalism and service focused approachYou are adept at multitasking and are able to manage multiple projects effectivelyYou are open and have good communication skillsYou strive for excellence in what you do and share ideas for improvementYou are proficient with computer equipment and programs (Word, Excel and Outlook) and have a keen interest in technologyYou keep up to date with industry trends and have direct experience or an interest in facilities management and customer service

Our offer

Creative freedom for tasks and projectsActive exchange in the global industry networkWorking together at eye levelSpace for personal growth, not only for workAcknowledgement of achievements - also monetary benefitsThe opportunity to enhance your skills and advance your career locally as well as regionally

Location:

On-site –Berlin, DEU

If this job description resonates with you, we encourage you to apply even if you don’t meet all of the requirements.  We’re interested in getting to know you and what you bring to the table!

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For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.