JLL empowers you to shape a brighter way.  

Our people at JLL and JLL Technologies are shaping the future of real estate for a better world by combining world class services, advisory and technology for our clients. We are committed to hiring the best, most talented people  and empowering them to  thrive, grow meaningful careers and to find a place where they belong.  Whether you’ve got deep experience in commercial real estate, skilled trades or technology, or you’re looking to apply your relevant experience to a new industry, join our team as we help shape a brighter way forward.   

Role Summary

Procurement and Vendor Management:

Benchmark services with daily, monthly and periodic reviews/audits;Administrative with regards to reports/finance/document submission;Co-ordinate and monitor the contractor management program.

Facilities Operations:

Ensure building procedures and performance measures to ensure simplification and accuracy of work methods and reliability of systems. Account consistency will be of importance;Support the Preventive and Planned Maintenance program to minimize maintenance, repair and replacement costs together with minimizing the risk of failure for both Soft & Hard Services;Closely monitors  Operations Procedures to ensure service standards are maintained;Monitor site policies & procedures on IFM related matter and ensure adherence;Implement, comply with and audit all internal management systems, for quality assurance;Assist with the coordination of MIMO  and other relocations activities,Support Financial Management requirements in a timely and accurate manner;Manage and track office inventory including office supplies, pantry supplies, cleaning supplies, and restroom consumable supplies and report to AFM/PFM with any issuesProvide support for meetings and conference room reservations as needed and directedAssist with the coordination and scheduling of maintenance activities

Communication and Relationship Coordination

Deliver delivers meaningful inputs across in the development of the monthly management reports;Ensure appropriate and timely follow ups with customers.Adhoc responsibilities assigned by Post/Assistant Facilities ManagerTraining:Support the AFM/FM to ensure the team is well trained on all facilities policies, procedures and systems.Assign buddies for new team members to ensure teamwork, consistency & rationalization of the team
 

Core Competencies

Critical competencies for success include:

Expertise in property management and demonstrated capacity to work in a complex environment along with the management of remote sitesExpertise in Facilities Management, local occupational health and safety requirements, vendor management for specialized servicesAbility to understand and interpret commercial contractsStrong budget management and financial analysis skillsPlanning and organisation skills with ability to prioritize work and meet tight deadlinesAbility to manage multiple and complex operational matters on a daily basisAnalytical and demonstrate the capacity to deal with ambiguityEffectively provide long term solutions to complex problems by employing quantitative and holistic approachesStrong presentation, verbal and written communication skills (English & local language), and are an active listenerProactive & professional approach to customer service and stakeholder engagementAbility to interact with a wide range of client staff, including senior levels, as well as managing conflict and balance between client and firm requirementsLeadership expertise with ability to provide good training and promote open, constructive and collaborative relationships at all levelsEffectively able to deal with stressful situations and adapt to rapidly changing situationsSelf-motivated with ability to meet performance targets and follow through with improvement initiatives

Experience

You have bachelor’s degree with a minimum of a 1.5 years’ experience in the IFM Industry.Capable
You pay strong attention to detail and possess excellent problem-solving skills. You have good work ethic and a positive attitude with a “can do” mind-set and will follow through on issues. You are also a self-starter with the ability to prioritize and meet tight deadlinesTeam player
You are team player who promotes open, constructive and collaborative relations with superiors, subordinates and peers, regularly contributes to team discussions and problem solving/ brainstorming sessions. You are also an effective listener and communicatorInitiative
You are initiative and self-motivated. You seek innovation and actively source for opportunities to achieve best results.

Location:

On-site –Singapore

Job Tags:

Hiring

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.