We are seeking an enthusiastic and energetic Workplace Coordinator to join our Baltimore office.  The ideal candidate is well-organized, adaptable, and an active thinker who always seeks the best approach. The Workplace Coordinator must be able to work independently and enjoy the administrative challenges of supporting a diverse team including senior leadership and multiple departments. In coordination with the leadership team, the Workplace Coordinator is responsible for overseeing the day-to-day operations of the Baltimore office.

Responsibilities

Provide operational and logistical support to the Richmond Office

Be the first point of contact for both internal and external parties

Deliver exceptional service to all internal and external clients and visitors

Assist with event planning to include involvement with volunteering initiatives, office parties, social events, all-hands meetings, and new hire orientation coordination

Inventory, track, & order office and kitchen supplies; ensure workspace and kitchen are neat, clean, & organized

Manage invoicing and expenses via the Coupa system

Oversee various vendors and related duties including maintenance, mailing/deliveries, office supplies, equipment, furniture, catering & food/beverage, office cleaning, and errands

Property Management Liaison. Ensure rent & utilities are being paid, manage access to parking and suite

Maintain office security by following safety procedures and controlling access via the reception desk (manage logbook, issue vendor keys)

Provide an exceptional workplace experience - from answering the main line to greeting someone at the front door

Communicate all internal messaging related to the daily operations of the Baltimore office and region

Handle internal meetings as well as conference room coordination and support

Prioritize and manage multiple projects simultaneously

Maintain accurate documentation and filing systems

Other duties may be assigned, as necessary

Basic Qualifications

5+ years experience in a Workplace Coordinator or similar role supporting senior leadership and/or a department

Demonstrated ability to 'think on your feet' and solve problems

Personal confidence and a passion for customer service

Can-do attitude with superior organizational skills and accuracy

Ability to maintain confidentiality in all aspects of job responsibilities

Clear and concise written and verbal communication skills

Ability to juggle multiple competing priorities under deadlines

Must be advanced in Microsoft Office applications. Google Suite is a plus.

Ability to navigate online platforms, such as WorkDay, Coupa, & Egencia

Ability and willingness to work occasional early mornings, evenings, and/or weekends as needed

Alignment to Clark Standards of Excellence: Self-Motivated, Results Oriented, Adaptable, Team Player, Accountable, Ethical, Innovative, Resilient, Builds Relationships, Builds People / Teams & Followership, Sets Direction & Executes

For this role the base hourly range is $25-30 per hour.

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