When you join Hines, you will embark on a career journey fueled by vision and guided by leaders who set the standards of our industry. Our legacy is rooted in innovation and excellence, earning us a spot on Fast Company’s esteemed annual list of the World’s Most Innovative Companies, as well as recognition as one of U.S. News & World Report’s Best Companies to Work For in 2024. Discover endless opportunities to grow and make your mark at Hines.
ResponsibilitiesThe Workplace Event Coordinator will work directly with the Workplace Event Venue Team to ensure employees holding onsite meetings and events are fully supported. You will be responsible for overseeing all coordination for meetings and events onsite and act as the liaison between event requester and stakeholder teams at HQ.
Event Coordinator will assist in directing, collaborating and monitoring other operational teams that support events including, but not limited to: Facilities, Catering, Security, Technology (A/V), Janitorial and Ground Control.
This position is a customer service facing role and will be responsible for facilitating coordination of all onsite meetings and events from internal clients that require specialty spaces and higher touch support such as business-related projects, sprints, and Executive Team events. The position will focus on observing trends, recognizing opportunities for process efficiencies, and improving policies and procedures pertaining to onsite meetings.
Be available for on-the-ground support of onsite meetings and events at HQ.Intake meetings requests for the SF Office; Own room/space booking process, utilizing appropriate software (E.g. Jira, Google Workspace)Coordinate with meeting requesters to book rooms and event spacesCommunicate effectively with a wide range of Airbnb employees and onsite vendorsPartner with EAs, admins, Internal/External Comms, AV, and other key support teams to manage and support Executive team requests, ensuring the highest standards of “white glove” customer service are metCoordinate with the facilities and food team to ensure they understand and are prepared for the onsite meeting, communicating necessary details (E.g. Janitorial Servicing, Catering Request)Lead site visits, planning meetings, and details coordination with stakeholders and vendor partnersProvide day of support for set up, supplies, cleaning, temperature adjustments, and other requestsEnsure campus rooms and spaces are booked and used effectively, with the amenities fitting the needs of each onsite meeting or eventUnderstand and communicate global and local policies around onsite meetings and events to Airbnb employees, and answer questions as they ariseSupport the implementation of global and local office policies for onsite meetings and events as needed (E.g. Global Alcohol Policy, Companion Dog Policy)Contact and direct external vendors/service providers as needed to meet requirements for events (E.g. COI’s Vendor Access, Load-In’s); functionally supervise onsite meeting and event support staff (set-up crews, external vendors)
Qualifications
Minimum Requirements include:
High school diploma or equivalent from an accredited institutionThree or more years of experience in Event Coordination or Event Administrative support, experience in Hospitality or the Tech industry a plusFacilities experience desirableStrong organizational and prioritization skillsFlexible, adaptable to changes, able to shift as business needs evolveKnowledge of Google Workspace (Gmail, Calendar, Docs, Slides and Sheets), JIRA, Confluence, and SlackExcellent interpersonal, written and verbal communication skillsPositive, professional, customer-service oriented personalityAbility to work independently, with little direction at timesAbility to lift up to 50 poundsWorking indoors 90%; outdoors 10% of the timeCompensation: $75,900 - $94,700 Closing
At Hines, we strive for excellence as a leading global real estate investment manager, driven by our by our belief that real estate is fundamentally about people. Our diverse portfolio spans $93.2 billion¹ of assets across such property types as living, office, retail, mixed-use, logistics and life science projects – all designed to enhance value, connection and inspiration. Our strategic approach integrates local expertise with global knowledge, taking calculated risks aligned with our convictions to exceed expectations and tailor solutions to our clients' needs.
While our projects are renowned for enhancing cities and pioneering sustainable practices, we recognize that the true driving force behind Hines' success is our 5,000 dedicated employees in 30 countries who draw on our 65-year history to build the world forward. This is why we prioritize investing in our people, offering comprehensive training, competitive compensation, robust benefits and generous vacation packages. By centering our focus on the growth and wellbeing of our team, we cultivate an inclusive environment where everyone, including our clients, can thrive.
Hines is proud to be named to Fast Company’s prestigious annual list of the World’s Most Innovative Companies for 2024. ¹Includes both the global Hines organization and RIA AUM as of December 31, 2023.
We are an equal opportunity employer and support workforce diversity. Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.
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