JLL supports the Whole You, personally and professionally.

Our people at JLL are shaping the future of real estate for a better world by combining world class services, advisory and technology to our clients. We are committed to hiring the best, most talented people in our industry; and we support them through professional growth, flexibility, and personalized benefits to manage life in and outside of work.  Whether you’ve got deep experience in commercial real estate, skilled trades, and technology, or you’re looking to apply your relevant experience to a new industry, we empower you to shape a brighter way forward so you can thrive professionally and personally.

Key responsibilities include but are not limited to:

Drive event coordination for employee engagement events from conceptualization through completion. 

Drive site wide communications via multiple platforms 

Oversee the execution and maintain ongoing support for employee wellness initiatives.

Greet/host/provide front desk support for all client guests, visitors, employees and direct all accordingly.

Provide security badges for visitors and regular employees and perform daily/weekly audit

Manage mail and couriers, including but not limited to preparing both domestic and international courier packages, coordinating pick-up and delivery, confirming delivery/receipt with appropriate stakeholders, and resolving any related issues in a timely manner

Maintain all conference rooms for cleanliness / reserve conference rooms, including ordering and/or setup

Oversight of Work Order ticketing system for maintenance team

Perform clerical or administrative duties as needed, such as: assisting with filing and database systems, attendance records and other related office support duties

Coordinate the daily conference room schedule

Order, maintain and organize all kitchen and office supplies

Assist with the coordination and scheduling of office/building maintenance activities

Update phone lists, photo organization charts, and seating plans

Respond to basic client and general inquiries and escalate complex queries to the appropriate parties. Maintains a clean, organized and safe workspace

Assist with onboarding new employees (setting up workstations, parking, building access, etc.)

Assist with special events (client events, holiday events, team days, etc.)

Participate in facility programs with an expectation to continue learning and grow as a professional.

Comply with all the policies and procedures of JLL and client Facility. All requests included but not limited to the overall success of JLL and their client.

Experience and Qualifications:

1-3 years relevant experience supporting multiple people in a professional services organization

1+ years event coordination/hospitality experience

Support a positive team environment with a friendly and can do attitude

Build rapport and cooperative relationships with customers and visitors

High level of proficiency and working knowledge of Outlook

Work enthusiastically in a team atmosphere, promoting collaboration and idea sharing verbally and through action

Ability to communicate effectively, both verbally and in writing

Strong organizational, interpersonal and communication skills

Strong ability to multi-task with multiple projects and deadlines in a high-volume fast paced environment

Ability to manage time well and be self-motivated, without direct supervision

Strong client service orientation; proactive working style and friendly, helpful attitude -Commitment to high professional ethical standards

Provide superior client service (85% weighting)

Contribute to the growth of the company (10% weighting)

Enhance own professional and personal skills (5% weighting)

Estimated compensation for this position is:

The pay range listed is a total compensation range including bonus, if applicable. The provided range is an estimate and not guaranteed. An employment offer is based on applicant’s education, experience, skills, abilities, geographic location, internal equity and alignment with market data.

Location:

If this job description resonates with you, we encourage you to apply, even if you don’t meet all the requirements.  We’re interested in getting to know you and what you bring to the table!

Personalized benefits that support personal well-being and growth:

JLL recognizes the impact that the workplace can have on your wellness, so we offer a supportive culture and comprehensive benefits package that prioritizes mental, physical and emotional health. Some of these benefits may include:

401(k) plan with matching company contributions

Comprehensive Medical, Dental & Vision Care

Paid parental leave at 100% of salary 

Paid Time Off and Company Holidays

Flexible and Remote Work Arrangements may be available

JLL Privacy Notice

Jones Lang LaSalle (JLL), together with its subsidiaries and affiliates, is a leading global provider of real estate and investment management services. We take our responsibility to protect the personal information provided to us seriously. Generally the personal information we collect from you are for the purposes of processing in connection with JLL’s recruitment process. We endeavour to keep your personal information secure with appropriate level of security and keep for as long as we need it for legitimate business or legal reasons. We will then delete it safely and securely.

For more information about how JLL processes your personal data, please view our Candidate Privacy Statement.

For additional details please see our career site pages for each country.

For candidates in the United States, please see a full copy of our Equal Employment Opportunity and Affirmative Action policy here.

This position may require you to be fully vaccinated against COVID-19. If required, you’ll be asked to provide proof that you’re fully vaccinated upon your start date. You’re considered fully vaccinated two weeks after you receive the second dose of a two-dose vaccine series (e.g., Pfizer or Moderna) or two weeks after a single-dose vaccine (e.g., Johnson & Johnson/Janssen). Failure to provide proof of vaccination may result in termination. 

Jones Lang LaSalle (“JLL”) is an Equal Opportunity Employer and is committed to working with and providing reasonable accommodations to individuals with disabilities.  If you need a reasonable accommodation because of a disability for any part of the employment process – including the online application and/or overall selection process –  you may contact us at Accommodation Requests. This email is only to request an accommodation. Please direct any other general recruiting inquiries to our Contact Us page > I want to work for JLL.

Pursuant to the Arizona Civil Rights Act, criminal convictions are not an absolute bar to employment.

Pursuant to Illinois Law, applicants are not obligated to disclose sealed or expunged records of conviction or arrest.

Pursuant to Columbia, SC ordinance, this position is subject to a background check for any convictions directly related to its duties and responsibilities. Only job-related convictions will be considered and will not automatically disqualify the candidate.

California Residents only

If you are a California resident as defined in the California Consumer Privacy Act (CCPA) please view our Supplemental Privacy Statement which describes your rights and disclosures about your personal information. If you are viewing this on a mobile device you may want to view the CCPA version on a larger device.

Pursuant to the Los Angeles Fair Chance Initiative for Hiring Ordinance, JLL will consider for employment all qualified Applicants, including those with Criminal Histories, in a manner consistent with the requirements of applicable state and local laws, including the City of Los Angeles’ Fair Chance Initiative for Hiring Ordinance.

Pursuant to the San Francisco Fair Chance Ordinance, we will consider for employment qualified applicants with arrest and conviction records.

Accepting applications on an ongoing basis until candidate identified.