Description We are offering a short term contract employment opportunity for a Workplace Experience Coordinator in Menlo Park, California. The role involves a wide range of responsibilities, including administrative support, handling customer service requests, and maintaining office functions in our industry. Responsibilities: • Coordinate and provide support for a variety of workplace services, ranging from conference room management to onboarding support. • Handle customer inquiries and complaints pertaining to Workplace Experience services, ensuring efficient and satisfactory resolution. • Manage relationships with vendors providing services to the office, including verifying insurance and contractual documentation. • Use and maintain digital tools for service delivery, ensuring data integrity. • Assist the Workplace Experience team with general administrative tasks such as meeting coordination, expense reporting, and equipment care. • Oversee the production, quality, and retention of program materials, adhering to company and client brand guidelines. • Take care of the office and workplace experience equipment and manage the supply inventory. • Contribute to the completion of the office Business Continuity plan. • Take part in move meetings and coordinate all moves with client contacts. • Administer the onboarding process for Workplace Experience team members and third-party service providers, including orientation, training, and equipment ordering. • Ensure all billings for business services are invoiced and billed as required. • Respond to internal client requests and manage conference rooms. Requirements • Demonstrated proficiency in Customer Service • Strong Communication skills • Familiarity with Office Functions • Ability to handle Documentation tasks • Proficiency in Microsoft Excel • Experience in Training personnel • Understanding of Billing Functions • Skills in Materials Handling • Proficiency in Microsoft Word • Commitment to Quality • Experience with Database management • Experience in Human Resources (HR) Administration • Ability to manage Email Correspondence • Proficiency in Microsoft Outlook • Knowledge of Insurance procedures • Demonstrated Leadership Skills • Experience in Production • Familiarity with Receptionist Duties • Experience in dealing with Vendors • Experience in Onboarding new employees • Ability to handle Correspondence duties • Ability to Perform Ad Hoc Financial tasks • Familiarity with Digital tools and platforms • Experience in Expense Reporting • Proficiency in Microsoft PowerPoint TalentMatch® Robert Half is the world’s first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles. Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (https://www.roberthalf.com/us/en/mobile-app) and get 1-tap apply, notifications of AI-matched jobs, and much more. All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit roberthalf.gobenefits.net for more information. © 2025 Robert Half. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking “Apply Now,” you’re agreeing to Robert Half’s Terms of Use (https://www.roberthalf.com/us/en/terms) .