Workshop Coordinator

 

Wärtsilä Parts & Field Service is now looking for an enthusiastic Workshop Coordinator to join our skilled team in Ft. Lauderdale, FL.

 

Wärtsilä is a world leader in marine technology and leading the industry's transformation towards a decarbonised and sustainable future. With the world’s widest portfolio and service network, we – Wärtsilians - deliver efficient, safe and sustainable integrated products and solutions to enhance the business of our customers. The opportunities presented through digitalisation and new technologies are offering a new era of shipping. Did you know that shipping is the world’s most efficient mode of transportation and that approximately 90% of world trade is carried by sea?

We want to change the course towards an interconnected and cleaner maritime future and are constantly on the lookout for future-oriented talent to join our team and to work towards enabling sustainable societies through innovation in technology and services - together. Are you ready to jump onboard?

 

What will you be doing?

 

This position is based on site at our Workshop in Ft. Lauderdale, FL and reports to the Workshop Manager.

 

Candidates are expected to display a high level of critical thinking and reasoning skills, identify as high performers, as well as being self-motivating.

 

Accountabilities:

 

As a Workshop Coordinator, you will take ownership of workshop service orders; from the creation of orders to approving invoices and closing jobs.

 

Duties and Responsibilities:

 

Opening Service Work Orders for all workshop Main or Sub orders for internal and external customers. After receipt of components in the workshop, expediting the quotation to external customers (based on info from the Workshop Manager on what parts and labor are needed, etc.). Sending Order acknowledgments. Submit requisitions for PO's to sub-suppliers; prepare the requisition and send to purchasing for the PO, send PO to supplier and request confirmation Placing parts orders to PCM; An email with the parts list and relevant SWO TECO completed jobs. (Technical completion of jobs) Shipping Requests for facilitating logistics of components to and from workshop. Informing Invoicing admins of jobs ready for DMR Expediting the approval of DMR Updating Order book: review all open orders and adjust completion dates, planned margins/costs, and expected revenue.) Updating WIP comments Giving input for Low/High Margins and for margin deviation Analysis Improve the Quality of Order book data. Create/Release Orders in SAP Approval of service DMRs. Able to maintain uninterrupted communication with customers and stakeholders daily. Provide support for workshop team lead to ensure constant workflow demands are met. Checks progress of each work order throughout the day. Keep the Workshop Manager informed of any issues well in time. Strives for harmony and teamwork within the department and with all other departments.

 

Main Requirements:

 

Degree in a relevant field (e.g., Engineering, Business Management) or equivalent work experience in administrative roles. Excellent problem-solving and decision-making abilities. Knowledge of safety regulations and best practices in a workshop environment. Exceptional organizational and time management skills. Strong communication and interpersonal skills. Strong computer literacy – SAP experience preferred.

 

As an ideal candidate, we expect you to have:

 

High integrity Passionate about people Customer focus Strong focus on quality and safety Excellent communication skills (verbal and written) in English needed to support the team Good negotiating skills Strong organizational skills Team player mindset Ability to motivate persons of different cultural backgrounds

 

Why you & us? 

 

We at Wärtsilä believe in empowerment, ownership and taking responsibility of our work. We support each other’s growth and co-creation is the true basis of our innovation. We have courage to see opportunities and take initiative.

We are authentic and honest, and we strongly believe in a diverse and inclusive work community where everyone can be their true self. We don’t always get it right the first time, and if mistakes are made, we make sure to learn and grow from them. We want everyone to voice their opinions freely. That is why we have built an environment that empowers you and everyone around you, and where you can feel safe and cared for. Are you eager to be part of this ambition? 

 

Contact & next steps:

 

Does this sound like the job for you? If yes, we hope to hear from you before the application deadline by submitting your application in our Career portal. Our recruiting tool recognizes the time zone where the job ad has been published and closes the application period according to the same time zone. We aim to keep you informed along the way.

 

Successful applicant must be authorized to work in the USA without sponsorship.

 

Last application date: 24/12/2024 

 

At Wärtsilä we value, respect, and embrace all our differences, and are committed to diversity, inclusion, and equal employment opportunities; everyone can be their true self and succeed based on their job-relevant merits and abilities. 

 

This is Wärtsilä 

 

Wärtsilä is a global leader in innovative technologies and lifecycle solutions for the marine and energy markets. Our team of 17,000 professionals, in more than 200 locations in 68 countries, shape the decarbonisation transformation of our industries across the globe. Read more on www.wartsila.com. 

 

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